Office of the Registrar

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Academic Policy and Procedures Manual Table of Contents


A
ACADEMIC INTEGRITY CODE

ACADEMIC DIFFICULTY - Warning and Formal Probation.
ACADEMIC DISMISSAL AND SUSPENSION.
ACADEMIC POLICY COMMITTEE.                                      ACADEMIC RECORDS.
ACADEMIC RENEWAL.
ACCESS TO EDUCATION RECORDS.
ACCOUNTING: 150 SEMESTER HOUR PROGRAM.
ACHIEVEMENT TESTS.
ADDING COURSES.
ADDRESS/TELEPHONE CHANGES.
ADVANCED PLACEMENT.
ADVISING.
APPLICATION FOR DEGREE.
APPLIED MUSIC COURSES.
ARMY ROTC.
AUDITING COURSES.

B
BASIC DATA - Essential Data correction.

BERG ID - Student Identification Number.

C
CAPSTONE ONLINE.

CLASS ATTENDANCE.
CLASS RANK.
CLASS STANDING.
CLASS YEAR.
CLOSED COURSES (Fully Enrolled)
COLLEGE LEVEL EVALUATION PROGRAM: Wescoe School (CLEP)
COOPERATIVE PROGRAMS.
COURSE LOADS.
COURSE UNITS (Equivalence)
CROSS-REGISTRATION.
LVAIC Summer Study Program .
CUMULATIVE INFORMATION.
CURRICULUM COMMITTEE.

D
DANA SCHOLARS PROGRAM .
DEAN'S LIST.
DEGREE AUDITS.
DEGREE REGULATIONS.
DEGREE VERIFICATIONS.
DEPARTMENTAL EXEMPTION TESTS.
DEPARTMENT AND PROGRAM HONORS.
DIPLOMAS.
DIRECTORY INFORMATION.
DISABILITIES: Students with Disabilities or Special Needs.
DROPPING COURSES.

E
ELECTIVES.
ENROLLMENT VERIFICATIONS.
EXEMPTIONS/WAIVERS.
EXPECTED DATE OF GRADUATION.

F
FERPA (Family Educational Rights and Privacy Act)

FIFTH YEAR AND BEYOND DEGREE CANDIDATE.
FINAL EXAMINATIONS.
FINANCIAL OBLIGATIONS.
FIRST-YEAR SEMINARS.
FOREIGN LANGUAGE PLACEMENT AND EXEMPTION.
FULL-TIME STATUS.

G
GENERAL ACADEMIC REQUIREMENTS.
GRADE REVIEW.
GRADE CHANGES.
GRADE AND MARKING SYSTEM.
GRADE PROJECTIONS.
GRADE REPORTS.
GRADUATION - Commencement
GRADUATION REQUIREMENTS.

H
HONOR AND RECOGNITION SOCIETIES.
HONORS FOR GRADUATION (Latin Honors)

I
INCOMPLETE GRADES.
INDEPENDENT STUDENTS.
INDIVIDUALIZED INSTRUCTION (Independent Study/Research/Internships/Practica)
IN PROGRESS GRADE                                          INTERDISCIPLINARY STUDIES.
INTERNATIONAL BACCALAUREATE PROGRAM (IB)

L
LATE DROP.

     See Withdrawal from a Course.
LEAVE OF ABSENCE.
LEHIGH VALLEY ASSOCIATION OF INDEPENDENT COLLEGES (LVAIC)
LONDON THEATRE PROGRAM.

M
MAASTRICHT EDUCATION ABROAD PROGRAM.
MAJOR AND MINOR PROGRAMS.
MAJOR/MINOR GPA CALCULATIONS.
MEDICAL WITHDRAWAL.
MID-SEMESTER GRADES.
MUHLENBERG SCHOLARS PROGRAM.

N
NG GRADES.
NO SHOW POLICY

O
OVERLOADS.

P
PART-TIME STATUS.
PASS/FAIL COURSES.
PERSPECTIVE COURSES.
PETITIONS TO CURRICULUM COMMITTEE.
POSTHUMOUS DEGREE.
PROGRAMS OF STUDY.

R
READMISSION.
REFUND POLICY.
REGISTRATION.
RELEASE OF RECORDS (including transcripts)
RELIGIOUS HOLIDAYS AND CLASS ATTENDANCE.
REPEATED COURSES.
RETURNING AFTER A LEAVE OF ABSENCE.
RJ FELLOWS PROGRAM.
ROOM RESERVATIONS.

S
SELF-DIRECTED INQUIRY PROGRAM.
SELF-DESIGNED MAJOR PROGRAM.
SENIOR YEAR IN RESIDENCY.
SOCIAL SECURITY NUMBERS. - BergID Policy
SPECIAL ARRANGEMENT COURSES.
STUDENT INFORMATION RELEASE POLICY - FERPA.
STUDY ABROAD PROGRAM.
SUMMER STUDY.

T
TRANSCRIPTS.
TRANSFER COURSES.
First-Year - Transfer Coursework:
TRANSFER STUDENTS.
TUTORING.

U
UNOFFICIAL WITHDRAWAL FROM COLLEGE.

W
WAITING LISTS.
WASHINGTON SEMESTER.
WESCOE SCHOOL OF MUHLENBERG COLLEGE (Formerly Muhlenberg Evening College)
WITHDRAWAL FROM A COURSE.
WITHDRAWAL FROM MUHLENBERG COLLEGE.
WRITING PROGRAM.

 ACADEMIC INTEGRITY CODE

The Academic Integrity Code is a communal expression of the importance of academic honesty and integrity. The Code, to which every student is required to subscribe, governs all activities involving the academic work of the student. The Code also governs the bases for evaluating intellectual achievement, written or oral, including examinations, quizzes, tests, themes, reports, recitations, and laboratory exercises. The Academic Integrity Code is printed in full in the Student Policy and Information Guide, and students and faculty should familiarize themselves with its provisions.

Adherence to the Policies of the Academic Integrity Code:

Muhlenberg College has established an Academic Integrity Code because of its belief that academic honesty is a matter of individual responsibility and that, when standards of honesty are violated, members of the community are harmed.  As a prerequisite for matriculation each student must pledge to adhere to the provisions of this Academic Integrity Code. On all work submitted for a grade students shall write and sign the following pledge: "I pledge that I have complied with the Academic Integrity Code in this work." Some faculty will accept "AIC". Violations of the Academic Integrity Code include, but are not limited to, cheating during examinations, plagiarism, collusion, false information, and helping or hindering others.

Each faculty member shall identify the procedures to be used for classroom examinations and other assignments in each course. It is against College policy for a faculty member to accept any work submitted for a grade without the student's signed Academic Integrity Code pledge.

Class tests and final examinations should be proctored. Proctoring is defined as having a faculty member present in the room. Proctoring is the responsibility of the faculty member teaching the course but, in special situations, that responsibility may be delegated to faculty colleagues.

 

ACADEMIC DIFFICULTY - Warning and Formal Probation

The College endeavors to help students avoid academic difficulty. Historically, the most successful students attend class regularly, complete and submit assignments in a timely fashion, and seek assistance from instructors, advisors, Student Health Services, or the Academic Resource Center at the first signs of trouble. Moreover, students who are successful academically have learned to balance extracurricular activities with academics.

Academic performance is monitored closely by the Dean of Academic Life each term. The Dean will contact students at the conclusion of each term whose academic performance indicates a cause for concern.

Any combination of two or more failing grades, incomplete grades, unsatisfactory grades, or course withdrawals in a term; a term grade point average below 1.800; or a cumulative grade point average less than the standards described in the table that follows may trigger an academic warning .

Formal academic probation indicates that the quality of the student's work is below the level that might reasonably be expected to lead to graduation. A term grade point average below 1.000 or a cumulative grade point average less than the standards described below identify those students eligible for formal probation. All student performance indicating eligibility for formal probation will be reviewed by the Dean of Academic Life. After the review has been completed, students experiencing the most serious academic difficulties will be placed on formal probation. Student progress during the probationary period  will  be  carefully  examined.  

At any time during the period, typically no more than two terms, the College can elect to remove the student from probation, continue the student on probation, or dismiss the student from Muhlenberg. Furthermore, students on formal probation seeking to enroll additional courses beyond what is considered a "normal load", either at Muhlenberg or elsewhere, are permitted to do so only at the discretion of the Dean of Academic Life; this provision includes enrollment in any type of summer term.

Cumulative academic performance is gauged on the number of course units attempted at Muhlenberg plus any transferred course units. Cumulative grade point averages less than the standards described in the table indicate the specific level of academic difficulty.

Attempted Course Units

Academic Probation
or Suspension

Academic Warning

5 or less

   Less than 1.500

      Less than 1.800

Attempted Course Units

Academic Probation

Academic Warning

5.25 through 10

   Less than 1.800

      Less than 2.000

More than 10

   Less than 2.000

 

Finally, the College takes the position that any student permitted to enroll should be allowed to judge the wisdom of participating in extracurricular activities. Accordingly, a student experiencing academic difficulty may participate in such activities. Any student receiving an academic warning or placed on formal probation, however, is urged to give thoughtful consideration, in consultation with his or her academic advisor, to the structure of the total College program, curricular and extracurricular. (Contact the Dean of Academic Life with any questions.)

 

ACADEMIC DISMISSAL AND SUSPENSION

Muhlenberg College reserves the right to dismiss or suspend any student for any of the following reasons:

1. Academic deficiencies

2. Failure to gain acceptance into a major field of study

3. Conduct deemed to be detrimental to the interests of the College

In such cases neither the College nor any of its officers shall be under any liability whatsoever for such dismissal or suspension. The College will not accept transfer courses from any institution earned while a student is serving a disciplinary suspension.

A student who has been dismissed from the College may not enroll in the regular day session of the College or in the Wescoe School, either as a full-time or special student.

A student who fails to achieve good standing by the end of his or her probationary period will be dismissed from the College. Under rare circumstances, a student so dismissed for academic reasons may be readmitted upon formal application to the Dean of Academic Life after the lapse of at least one academic year.  Such an application should give evidence of promise to attain a degree. If the application is approved, readmission will be probationary for a period of one semester only. A second dismissal will be final and no application for readmission will be entertained. Any student who is readmitted will fall under the General Academic Requirements of that incoming class. For additional information on being readmitted to Muhlenberg College, see Readmission.

ACADEMIC POLICY COMMITTEE (APC)

The Academic Policy Committee (APC) is responsible for the establishment and implementation of all academic requirements and regulations for degrees and for long-range planning in academic areas. The Committee has seven faculty members, the Provost, the Dean of Academic Life, and the Registrar ex officio, and two student members.

ACADEMIC RECORDS

A permanent academic record is prepared for each student who registers at Muhlenberg College.  An unabridged transcript of this record is maintained in the Office of the Registrar. 

Upon graduation or withdrawal from the College, a student's academic record continues to be stored on a permanent basis in the Office of the Registrar with a second copy stored in another location on campus.

A copy of the permanent record may be released only upon the written consent of the individual student. Any student requesting to inspect and review educational records may do so by submitting their request to the Office of the Registrar.

ACADEMIC RENEWAL

Academic Renewal is extended to former Muhlenberg students who have not been enrolled at the College for at least 10 years. It allows them to remove from their cumulative GPA previously taken coursework. This option may be exercised pursuant to the following regulations:

1. The student must consult with the Dean of the Wescoe School, and the Dean must approve course selection before the student may enroll.

2. The option may be exercised only after three course units have been completed with a grade of "C" or better. The student must initiate the procedure; it will not be automatic.

3. All courses and grades will remain on the student's transcript and be used for graduation honors; previous courses with grades of D or F will not be included in the calculation of the cum GPA.

4. Courses in which grades of "C-" or better were earned prior to return will be counted toward degree requirements.

5. Courses based on credit hours will be converted to course units according to the existing course conversion procedures which apply to all Muhlenberg students.

6. This option can be extended only once to any individual student.

ACCESS TO EDUCATION RECORDS

See FERPA

ACCOUNTING: 150 SEMESTER HOUR PROGRAM

The accounting program at Muhlenberg includes several options for completing the 150 semester hours of education encouraged by the American Institute of Certified Public Accountants and required by some states prior to receiving a license to practice as a CPA. It is very important that students planning to exercise one of these options plan their program at Muhlenberg carefully.

Students may choose to receive their bachelor's degree at Muhlenberg and enroll in additional coursework at a later time, either at Muhlenberg or another institution. Two other options also exist. Students may take four additional course units at Muhlenberg, above and beyond bachelor degree requirements  for  a  major  in  accounting. As another option, Muhlenberg has an articulation agreement with Lehigh University. Exceptional students can carefully plan their coursework at Muhlenberg and be admitted into the Lehigh Master of Science in Accounting and Information Analysis program.

ACHIEVEMENT TESTS

Exemption from the foreign language requirement will be granted to students who have at least three years of language (French, German, Hebrew, Italian, Latin, Spanish or Russian) in high school and achieved a score of 650 or above on the College Board Achievement Test.

ADDING COURSES

Students may add and/or drop courses without academic penalty through the first eight class days of the traditional semester. Enrollment in courses is closed at the conclusion of the add/drop period. The last day to add/drop is identified each semester on the College's academic calendar.

A student may enroll in a course until the deadline specified on the Academic Calendar which is published on the web. Course entry is accomplished by logging in to CapStone Online, adding the course on the registration form, and submitting the form. Students are informed of success or failure to add via notes written at the top of the screen. All adds must be accomplished before the posted deadline. Failure to add the course by the deadline will result in lack of registration and may result in denial of course credit.

Applied Music lessons can be added only with a Permission to Study Applied Music form available from the Music Department Office. This form must be signed by the Music Department before it will be accepted at the Office of the Registrar. There is an additional fee for lessons.

All students are responsible for their own enrollment. Failure to properly add, drop, or withdraw from a course may result in no course units awarded and/or a failing grade.

ADDRESS/TELEPHONE CHANGES

See Basic Data

ADMINISTRATIVE DROPS

A student who does not attend the first meeting of a course may be dropped from the course in order to make room for students waiting to enroll. Students should not assume, however, that missing the first course meeting ensures that they will be dropped from a course. Non-attendance drops will be processed only at the instructor's request. Again, all students are responsible for their own enrollment; failure to properly add, drop, or withdraw from a course may result in the award of no course units and/or a failing grade.

Any instructor who wishes to drop a student following the FIRST day of class should send an email to the Office of the Registrar. Please indicate the student's name, BergID, and the course number. The Registrar's staff will send a letter to the student, advisor, and instructor informing them of the drop. Should the student wish to get back into the course, s/he must add the course by using CapStone Online.  Any problems (i.e. course is closed) must be addressed with the instructor of the course.

ADVANCED PLACEMENT

Students who obtain an Advanced Placement (AP) score of 4 (well qualified) or 5 (extremely well qualified) will be offered a course unit credit in the appropriate discipline that will apply toward one of the 34 course units required for graduation and satisfy the corresponding general academic requirement at Muhlenberg.  Some departments apply AP credits toward their major requirements; some do not. Students who later choose to or are required to register for the equivalent course will forfeit the AP credit.

Students who obtain an AP score of 3 (qualified) on the following tests will be exempted from an introductory course and may opt to enter an advanced course (if available), but no course units are earned: Biology, Music, and Physics (A.B. degree candidates only). Subject to departmental review, students who obtain an Advanced Placement score of 3 (qualified) on other AP tests may in some circumstances receive a course unit credit or course exemption.

Students who did not indicate Muhlenberg College as a recipient of their test scores at the time they took the test should contact AP services ( P.O. Box 6671 Princeton NJ 08541-6671 Telephone: 609-921-9000) to have the scores sent to the Office of the Registrar at Muhlenberg College. (Muhlenberg's College Code is 2424.)

The Advanced Placement Program at Muhlenberg is coordinated by the Office of the Registrar in conjunction with the various academic departments.  Any procedural questions should be directed to the Office of the Registrar. Questions regarding specific action taken on test results should be addressed to the appropriate department chair.

Students who have taken Advanced Placement Examinations will be informed in August prior to the start of the semester of placement and/or credit awarded. The student should inform his or her summer advisor of tests completed.

 

College Board Advanced Placement Examination Awards


A.P. EXAM

GRADE

ACTION

American Government

3

4 or 5

Exemption from PSC 101

One course unit awarded for PSC 101

American History

4 or 5

One course unit awarded for HST 100 - 149

Art General

3

4 or 5

Exemption from ARS 103

One course unit awarded for ARS 103

Art History

3

4 or 5

Exemption from ARH 101

One course unit awarded for ARH 101

Asian Civilization

4 or 5

One course unit awarded for HST 100 - 149

Biology

3

4 or 5

Exemption from BIO 100 - 149

One course unit awarded for BIO 100 - 149

Chemistry

3

4 or 5

Exemption from CHM 100

One course unit awarded for CHM 100

Comparative Government

3

4 or 5

Exemption from PSC 230 or 231

One course unit awarded for PSC 230 or 231

Computer Science

4 or 5

One course unit awarded for CSI 102 or 104 or 106

Economics - Macro

3

4 or 5

Exemption from ECN 101

One course unit awarded for ECN 101

Economics - Micro

3

4 or 5

Exemption from ECN 102

One course unit awarded for ECN 102

English

4 or 5

One course unit awarded for English elective.  Does not satisfy any major or general academic requirement.

Environmental Science

4

5

One course unit awarded for ESC 111

One course unit awarded for ESC 113

European History

4 or 5

One course unit awarded for HST 100 - 149

Foreign Language

(other than Latin)

4

 

4

5

Exemption from the language requirement.

One course unit awarded for Language 204

In some cases, a course unit may be awarded for Language 301.

Latin: Vergil

4

4 or 5

Exemption from the language requirement.

One course unit awarded for LTN 204

Latin: Lyric

4

4 or 5

Exemption from the language requirement.

One course unit awarded for LTN 204

Mathematics - Calculus AB

4 or 5

One course unit awarded for MTH 121

Mathematics - Calculus BC

4

 

5

One course unit awarded for MTH 121.

One course unit awarded for MTH 122.

Music Theory

3

4 or 5

Exemption from MUS 111

One course unit awarded for MUS 111

Physics

3

4 or 5

Exemption from PHY 105

One course unit awarded for PHY 105

Psychology

3

4 or 5

Exemption from PSY 101

One course unit awarded for PSY 101

Statistics

3

4 or 5

Exemption from MTH 104

One course unit awarded for MTH 104

ADVISING

Faculty advisors and student advisees are engaged in an Advising Partnership with mutual expectations and responsibilities. The faculty advisor serves as a knowledgeable mentor who will suggest, encourage, interpret, and guide. The advisor helps the student with choices about programs, courses, instructors, class schedules, and general education requirements. The advisee is an engaged, informed partner in regular contact with the advisor and ready to discuss his/her own research into academic choices at the College. Ultimately, the student is responsible for her/his academic career. The student, not the parent, is the full partner with the advisor.

The Dean of Academic Life assigns each first-year student a faculty advisor after June Advising, based on the student's First-Year Seminar. When the student declares a major field of study, the department chair or program director will assign an advisor from within the department/program. The student may also request a particular professor to be the faculty advisor. This request may be granted as long as both the requested professor and the department chair/program director agree to the arrangement. Department Chairs, Program Directors, and the Registrar oversee the reassignment of advisees from faculty who are on sabbatical or other leaves or have left the College.

APPLICATION FOR DEGREE

In the fall semester of the senior year each student completes an Application for Degree. By signing this form the student indicates his/her intention to graduate from Muhlenberg College. This form is used to order the diploma, cap, and gown as well as to provide the College with legacy, activities, and local newspaper information

APPLIED MUSIC COURSES

Study in voice, piano, organ, and the various string, brass, woodwind, and percussion instruments is available in the form of one 45-minute lesson per week for 13 weeks with a minimum of five hours of mandatory practice time per week. Attendance at recitals and concerts is required. An additional fee is charged for this instruction and is not refundable following the official add/drop period. Applied music may not be taken pass/fail. Two half-unit individual applied music courses in one instrument or voice may be counted as one course to satisfy the Fine Arts (A) or Arts Division (AR) requirement.

Lessons may be added to a student's registration only with a Permission to Study Applied Music form available from the Music Department. Lessons may be dropped/withdrawn from a student's registration with an add/drop form available in the Office of the Registrar and the signature of the Music Department.

ARMY ROTC

Muhlenberg, in cooperation with Lehigh University, offers a voluntary Army Reserve Officer Training Corps (AROTC) Program, within the terms of the cross-registration agreement between the two schools. Grades and course work completed in the 4-year Army ROTC program will be included in the student's academic record at Muhlenberg College. However, only the final 2 courses in the program (100 level MS courses) may be counted toward the 34 course unit graduation requirement. Additional information on the program is available in the Office of the Registrar or the Department of Military Science at Lehigh University (www.lehigh.edu/~inmil/)

AUDITING COURSES

Students in good academic standing may audit one course per semester with the approval of the instructor. Instructors must explicitly detail their expectations for students auditing their courses at the beginning of the semester, and students must seek the consent of their faculty advisor. Typically, students auditing a course are expected to complete all assignments and participate in class discussions but may not be required to submit written work or take exams. Students may change a course from audit (no course unit attempted) to a regular course unit basis or vice versa during the add/drop period with the approval of the instructor and the faculty advisor by completing an Audit Request form and submitting it to the Office of the Registrar. The student's transcript will list the audited course with a grade of "AU" if the student has satisfactorily completed the audit. If the student fails to fulfill the expectations of the audit, no notation will appear on the transcript. Because an audit carries no course credit, a student may register for up to 5.5 course units and audit a class in the same semester.

BASIC DATA - Essential Data correction

Students must notify the Office of the Registrar if there is a change in home address/telephone, off-campus address/telephone, an incorrect social security number, and/or if an additional parent address (second mailing) is needed. Forms are available in the Office of the Registrar.

BERG ID - Student Identification Number

The primary means of identification at Muhlenberg College is a randomly generated student identification number - a BergID. This nine-digit number, in the format "00-9999999", will always begin with "00" and will be used by Muhlenberg to keep track of educational records. It will be required as identification on forms, to enter the CapStone Online Student Information System, and to transact other business at the College. While disclosure of this number to authorized college personnel is necessary, the number is still a personal identifier and should be guarded against dissemination.

CAPSTONE ONLINE

Capstone Online permits Muhlenberg College faculty, staff, and students immediate access to the most accurate and up-to-date student enrollment records. To enter Capstone Online, individuals must access a secure server.  The server helps to protect the privacy of information shared via Capstone Online. It uses digital certificates to verify the source of Capstone Online data as genuine and a secure socket layer to encrypt data transfers, making it very difficult for unauthorized parties to intercept or copy information.

Training for Faculty and Staff: all new faculty and staff should make an appointment with the Office of the Registrar for one-on-one training on how to use CapStone Online and access class lists, information on advisees, and students in course(s). After the training a profile will be created and a password assigned.

Training for Students: all first year students receive a password in the mail to their home address in August. Also included in the letter are basic instructions to help students access CapStone Online. Additional information and assistance may be obtained in the Office of the Registrar.

CLASS ATTENDANCE

Students are expected to attend classes regularly and are responsible for governing themselves in this matter. Interaction in the classroom enhances learning and is usually a significant part of how students' overall performance will be evaluated.

While the College recognizes the value of extracurricular experience, the academic program has priority at Muhlenberg. Moreover, scheduled classes have priority over all other activities. In cases of unavoidable conflicts, students have the responsibility of informing their instructors as soon as possible and reaching some kind of acceptable resolution. Absence from a class will not be accepted as an excuse for not mastering class material. The student is responsible for all information presented and for the discussion and conceptual analysis that take place during classes. (See also Religious Holidays and Class Attendance)

Instructors should inform students in the first week of class of their policy regarding the relationship between attendance, interaction in the classroom, and evaluation in the course.

A student who does not attend the first meeting of a course may be dropped from the course in order to make room for students waiting to enroll. Students should not assume, however, that missing the first course meeting ensures that they will be dropped from a course. Non-attendance drops will be processed only at the instructor's request. All students are responsible for their own enrollment; failure to properly add, drop, or withdraw from a course may result in the award of no course units and/or a failing grade.

CLASS RANK

Each graduating senior is ranked in his or her class according to cumulative grade point average (GPA). At the time of graduation all students will have a FINAL class rank recorded on their transcript.

Class rank is also computed for all full-time day students after the conversion of incompletes (60 days after grades are due) each semester but is not recorded on the transcript. Class rank is available upon request from the Office of the Registrar. Only courses registered at Muhlenberg College or cross-registered through LVAIC are computed in the GPA.

CLASS STANDING

Class Standing:  based on a student's cumulative graduation units


First-year having earned
0 - 6   units
Sophomore having earned
7 - 15 units
Junior having earned
16 - 24 units
Senior having earned
25 - 34 units

CLASS YEAR

While a student's application term and first term of enrollment will not change, his/her class year and expected date of graduation may change. Reclassification may occur routinely or be initiated at a student's request. Students having enough graduation units may request to graduate earlier than their current expected date of graduation. Conversely, students who do not have enough units to graduate will be notified by the Office of the Registrar of their revised expected date of graduation. Typically, the expected date of graduation and class year will be in agreement with one another. Class year may be changed at any time. If a student leaves the college without graduating, the expected date of graduation will be deleted, but all other classifications will remain.

CLOSED COURSES (Fully Enrolled)

Department Chairs and Program Directors set the course enrollment limits when planning the Master Course Schedule. If a course closes during registration, the student must see the Department Chair or Program Director who controls the seat limits during the registration period. The Office of the Registrar does not keep waiting lists. During the add/drop period the instructor may allow a student into a closed course by entering a Course Permission in CapStone Online. The student will then need to register for the course.

COLLEGE LEVEL EVALUATION PROGRAM: WESCOE SCHOOL

Muhlenberg College recognizes that returning adults may have acquired college-level knowledge outside of the classroom through formal or informal study as well as life and work experience. To evaluate this learning the Wescoe School uses the standards developed by the American Council of Education, regarding acceptance of College Level Examination Program (CLEP) scores, Program for Non-collegiate Sponsored Instruction (PONSI) recommendations, and portfolio assessment.

CLEP: Muhlenberg Wescoe School students who register for CLEP examinations should have official score reports sent to the Dean of the Wescoe School. Students wishing to submit scores from prior CLEP examinations will need official transcripts from the Education Testing Service. Scores that meet the American Council of Education minimums (those equivalent to a C-) will be accepted as transfer courses.

Students can make arrangements to take a CLEP test through the Wescoe School at Muhlenberg College

PONSI: Muhlenberg Wescoe School will award transfer units for non-collegiate sponsored instruction that has been evaluated by the American Council of Education and documented by the organization where the coursework took place.

Portfolio Assessment: Portfolios of work or life experience that have been assessed and granted credit through Thomas Edison College of New Jersey will be accepted as transfer units to Muhlenberg College.

Acceptance of any credit for prior learning in lieu of courses in the major will be at the discretion of the department chair. All credit for prior learning will be considered transfer credit and is subject to the same conditions as traditional college transfer credit.

The Dean of the Wescoe School will forward to the Office of the Registrar original score reports or official ETS transcripts along with an Advanced Standing Form that provides the equivalent course and grade. For PONSI or Portfolio Assessment, credit appropriate documentation will be forwarded to the Office of the Registrar along with the Advanced Standing Form.

COOPERATIVE PROGRAMS

Dentistry

Muhlenberg College has a cooperative program in dentistry with the University of Pennsylvania School of Dental Medicine. Muhlenberg students who are accepted into this program attend Muhlenberg for three years and the School of Dental Medicine for four years. By completing the program, they earn a B.S. degree from Muhlenberg with a biology major after completing year one of dental school and a D.D.S. degree from the University of Pennsylvania. Additional information may be obtained from the Health Professions Advisor.

Engineering

Muhlenberg offers a cooperative 3-2 year combined plan program in Engineering with Columbia University and Washington University. While at Muhlenberg, the student completes the basic preparatory courses for engineering, including mathematics through differential equations, computer science, physics, chemistry, and advanced courses selected on the basis of the field of engineering interest as well as all other general academic requirements.  Admission to the affiliated program is automatic upon recommendation by Muhlenberg for students with a cumulative GPA of at least 3.00. This program involves three years at Muhlenberg and two years in the professional engineering school leading to the completion of a B.S. degree from Muhlenberg and a B.S. in engineering from the cooperative institution. The 4-2 program involves completion of a B.S. degree in four years at Muhlenberg, then continuing in the engineering program for 1½ to 2 years, leading to a B.S. degree in engineering. Students interested in these programs should consult the Department of Physics.

Environmental Science or Forestry

Students interested in environmental science or forestry may enter the 3-2 year or 4-2 year combined degree program between Muhlenberg College and the School of the Environment at Duke University. Duke University requires at least one introductory course in calculus, statistics, microeconomics, and computer science. Quantitative and analytical abilities are an essential part of this program, so math and statistics courses, beyond the minimum prerequisites, are strongly recommended. Before attending Duke, students must complete all Muhlenberg College graduation requirements and the requirements of their chosen major, usually biology, chemistry, environmental science, mathematics, economics, or computer science. For the 3-2 year program a student will receive a B.S. from Muhlenberg College after completing the first year at Duke. Duke University will grant a Master of Environmental Management (M.E.M.) or a Master of Forestry (M.F.) upon completion of the entire program. Areas of study include biohazard science, coastal environmental management, environmental toxicology, chemistry, risk assessment, resource ecology, resource economics and policy, water and air resources, and forest resource management. Students interested in this program should consult the Department of Biology.

Lutheran Seminary

Muhlenberg College has entered into an early assurance program with the Lutheran Theological Semiainary at Philadelphia.  Students accepted by Muhlenberg will be offered guaranteed admission to LTSP following their graduation from the College, provided that they have completed appropriate prerequisites while at Muhlenberg.  For additional information, please contact Muhlenberg's Office of Admission or the College Chaplain.

Medicine

Muhlenberg College has a cooperative program with Drexel University School of Medicine and the Lehigh Valley Hospital. Students admitted as Lehigh Valley Hospital Scholars into the Integrated Muhlenberg College/Drexel Program complete all academic requirements of a Muhlenberg student as per the stipulations of the program as well as all program requirements of the Lehigh Valley Hospital and Drexel University School of Medicine. Additional information may be obtained from the Health Professions Advisor.

Medicine

Muhlenberg College has an Early Assurance Program with Temple University School of Medicine and St. Luke's Hospital.  A maximum of four Muhlenberg pre-med students are accepted to the medical school each year after completing six semesters of academic work at Muhlenberg.  Each applicant must apply to TUSM by August 1st, just prior to beginning their final year of study at Muhlenberg College.  Students must fulfill all academic requirements of a Muhlenberg student in addition to meeting all program requirements of Temple University School of Medicine and St. Luke's Hospital.  Additional information may be obtained from the Health Professions Advisor.

Music Education

For students wishing to obtain music certification (K-12) Muhlenberg offers a cooperative program through Moravian College's Pennsylvania Department of Education (P.D.E.) approved program. To be eligible for admission to the program, students must have completed a preliminary application to teacher certification, have a minimum cumulative GPA of 2.70, a minimum cumulative GPA in the music major of 3.00, a minimum cumulative GPA of 3.00 in all education courses at Muhlenberg, evidence of a successful field experience in EDU 104 or 105 or 106 or 107, at least 2 units completed in both mathematics and English, and at least 12 units completed in college-level courses.  Interested students should consult the Department of Music.

Occupational Therapy

This program is a cooperative agreement between Muhlenberg College and Jefferson College of Health Professions of Thomas Jefferson University (TJU). Students can earn either a B.S. or an A.B. degree and a M.O.T. degree in five and a half years after graduation from high school. Students will spend the first three years at Muhlenberg College and then proceed to Jefferson College of Health Professions for the final two and a half years of graduate Occupational Therapy coursework. A B.S. in Natural Science or an A.B. in Psychology or Sociology from Muhlenberg College will be awarded after successful completion of the first year at Jefferson College of Health Professions. A Master's in Occupational Therapy degree from Thomas Jefferson University will be awarded after successful completion of the third year at Jefferson College of Health Professions. Additional information may be obtained from the Health Professions Advisor.

Optometry

Muhlenberg College has a joint program with the State University of New York (SUNY) State College of Optometry. This affiliation agreement allows selected students to complete an A.B. or B.S. degree from Muhlenberg and an O.D. degree from SUNY-Optometry in seven years. Students must maintain the required academic and personal interview standards set forth by the respective institutions. Additional information may be obtained from the Health Professions Advisor

Physical Therapy

This program is a cooperative agreement between Muhlenberg College and Jefferson College of Health Professions of Thomas Jefferson University (TJU). Students can earn both a B.S. and a D.P.T. degree in six years after graduation from high school.  Students will spend the first three years at Muhlenberg College and then proceed to Jefferson College of Health Professions for the final three years of graduate Physical Therapy coursework.  A B.S. in Biology or Natural Science or an A.B. in Dance, Psychology, or Sociology from Muhlenberg College will be awarded after successful completion of the first year at Jefferson College of Health Professions. A D.P.T. degree from Thomas Jefferson University will be awarded after successful completion of the third year at Jefferson College of Health Professions. Additional information may be obtained from the Health Professions Advisor.

AROTC

See Army ROTC

COURSE LOADS

A full-time degree candidate typically enrolls for 4 course units per semester. The maximum course load for students during their first semester is 4.5 course units. During all other fall or spring terms, the maximum course load for students is 5.5 course units. Summer load is 2 courses at a time for a maximum combined summer load of 4 course units.

In order to maintain full-time status, a student must register for at least 3 course units per semester. Students who wish to register for fewer than 3 course units may apply for part-time status in the Office of the Registrar. Part-time students will incur tuition charges at the current per course unit rate plus all fees, may live in college-owned housing only with permission from the Dean of Students, generally cannot participate in extracurricular activities sponsored by the College, including intercollegiate athletics, and do not qualify for assistance under the College's financial aid program.


Full-time status: 3 to 5.5 course units per semester
Normal course load: 4 course units/semester x 6 semesters = 24 course units
5 course units/semester x 2 semesters = 10 course units
Total required for graduation = 34 course units
Summer load limit: 2 courses at a time for maximum combined summer load of 4 course units

See also PART-TIME STATUS  and WITHDRAWAL FROM A COURSE

COURSE UNITS (Equivalence)

Muhlenberg College uses a course system (units) intended to emphasize the mastery of subject matter in contrast to the credit system that measures achievement in terms of time spent in class. A course as a unit of instruction may include a combination of lecture, discussion, recitation, computer work, group projects, and laboratory work. Courses scheduled for 150 minutes of classroom instruction each week also include additional instructional activities (e.g., supplemental workshops, attendance at campus lectures and performances, service learning, field work). The course is the entire learning experience, not merely the time spent in the classroom. Such an approach delegates to students greater responsibility for their own education and encourages active learning.

Each course unit is of equal value and should be considered the equivalent of 4 semester hours for conversion purposes. A full-time degree candidate is typically enrolled for 4 course units during a semester. Prior to fall 1989, all credit was expressed in semester hours.

CROSS-REGISTRATION

The Lehigh Valley Association of Independent Colleges (LVAIC)

Full-time, degree-seeking students who have completed at least 4 course units in good academic standing may enroll for up to two courses per semester at any one of the LVAIC member institutions (Cedar Crest College, DeSales University, Lafayette College, Lehigh University, and Moravian College). The student must obtain approvals from his or her faculty advisor. Courses must not be offered regularly by Muhlenberg College and must be within the bounds of a regular course load.

In the case of LVAIC courses, unlike other course transfers, both courses and grades will be treated as Muhlenberg courses for degree requirement and grade point average purposes. Additional information is available online through the Office of the Registrar and the LVAIC web site.  Forms are available in the Office of the Registrar.

How to Cross-Register - The student should register during the regular registration or add/drop period as scheduled at his or her home campus, following this procedure:

1. Students will go to the LVAIC web site to search for courses.

2. Students review the course offerings available for cross-registration and select a course to request.

3. After completing the Request for Cross-Registration form, the information is sent to the student's advisor who will approve or deny the request.

4. Advisor approved course requests will be sent to the student's home Registrar for any additional approvals.

5. If approved by the home Registrar, the information will be sent to the host Registrar for review.

6. Registration by the host school is dependent upon course availability and registration time lines.  Students may not know the result of their request until the beginning of the semester.

7. Students will be informed of the result of their request by the host Registrar.

 

LVAIC Summer Study Abroad Program

Eligibility

Students eligible for the summer programs must typically be full-time undergraduates in good standing at the home institution. Students should consult with their language advisor and the LVAIC Program Director before applying. Some programs require stronger language skills than others. A minimum grade point average may be required. Preference is given to LVAIC students until February 1.

Housing

Living with a family is often the highlight of the linguistic and cross-cultural experience. The families who provide housing and meals for students (singly or in pairs, depending on the program) have been interviewed and carefully selected by LVAIC representatives. While a family stay is not a course requirement, it is strongly encouraged.

The Program Director

The LVAIC Program Director is a faculty member of an LVAIC member institution.

Credits and Grades

Language program grades count as part of the student's cumulative grade point average at LVAIC institutions. Students earn at least 2 units of credit upon completion of the program (a minimum of 90 hours of instruction). Students are graded on all aspects of the program, including the cultural component. Non-LVAIC students should consult the Registrar's Office at their home institution about transferability of credit.

How to Apply


  1. 1. Contact the LVAIC Program Director listed for each program or consult the student's language advisor.
  2. 2. Send an application with a non-refundable $300 check before February 15.
  3. 3. Submit additional LVAIC forms as requested: a Cross Registration form (from student's Registrar), a student health form, Agreement and Release Statement, and an Education Abroad insurance form, which is mandatory. Non-LVAIC students must submit a Program Approval Form (not cross-registration) and an official transcript to LVAIC before March 15.
  4. 4. If required, send separate forms when due to the institution abroad.
  5. 5. Pay remaining LVAIC fees by due dates:
             a $1500 installment by March 15
      •              remaining balance by April 15
    •              group medical insurance fee by April 15
     

Remit all payments to:

LVAIC Summer Programs

130 West Greenwich Street

Bethlehem , PA 18018

The FINAL program fees are determined in April and are expected to fall in the range of $5000-$6000.  Dates listed are approximate and will be finalized in November.  Program fees cover most expenses including airfare, tuition, room and board, cultural excursions, local educational transport, and administrative and academic services.  Some programs cover books.  LVAIC requires participants to subscribe to an inexpensive group insurance plan to supplement primary health insurance in the event of a health emergency while visiting abroad.

CUMULATIVE INFORMATION

Cumulative information on the Muhlenberg transcript is defined as follows:

Graduation Units - Student's cumulative units toward graduation. These include units earned at Muhlenberg College as well as transfer units.

Earned Units - The total number of units successfully completed at Muhlenberg College.

Attempted Units - The total number of units attempted at Muhlenberg College, either successfully or unsuccessfully (excluding passed pass/fail courses). "P" grades are not used in the calculation of the GPA.

Grade Points - The total numerical value of the attempted course units determined by the grade received.

          Grade     Points          Grade     Points

          A+, A       4.0               C+          2.3

          A-            3.7               C            2.0

          B+           3.3               C-           1.7

          B             3.0               D            1.0

          B-            2.7               F, VF      0.0

Grade Point Average (GPA) - The sum of the numeric value of each grade for each course unit divided by the attempted units.

CURRICULUM COMMITTEE

The Curriculum Committee exercises jurisdiction over the curriculum, including review of the entire curriculum as well as the addition or elimination of courses. It receives suggestions for course changes and significant changes in the requirements or structure of any major or minor and makes appropriate recommendations for faculty action. It also serves in an advisory capacity to the President, Provost, and the Dean of Academic Life, especially on student appeals for exceptions to academic policy. (See Petitions to Curriculum Committee). The Committee has seven faculty members; the Provost, the Dean of Academic Life, and the Registrar ex officio; and two student members.

DANA SCHOLARS PROGRAM

The Dana Scholars Program emphasizes creativity and independence of thought. As the College receives admissions applications, exceptional applicants are identified and invited to submit a separate Dana application. Invitees are generally near the top of their high school class, score 1300 (Critical Reading and Mathematics) or greater on the Scholastic Aptitude Test, and equally important, exhibit distinctive creativity and talent.  Each Dana student receives a $4,000 annual stipend.

After completing the Dana First-Year seminar, students will complete 3 other Dana course units. It is recommended that Dana Scholars complete 1 unit of Dana Directed Studies, 1 unit of Dana Internship, and 1 unit of the Dana Forum. Although some students may choose to take 2 units of Dana Directed Studies or 2 units of Dana Internships, all Dana students must complete the Dana Forum.

Dana Program participants may major in any field of study offered at Muhlenberg. At the discretion of the major department, certain components of the program may be applied toward major requirements.

Students who successfully complete the Dana Scholars Program are honored by receiving the designation "Dana Scholar" on their diploma and transcript. See Dr. Mohsin Hashim for additional information.

DEAN'S LIST

Outstanding academic achievement will be recognized by the Dean of Academic Life and the Dean of the Wescoe School each semester. Students enrolled for 3 or more course units, having a term GPA of at least 3.500 with no grades of D, F, U, or VF for the semester will be eligible for Dean's List.  Students with an incomplete, in progress, or NG grade will not be eligible for inclusion on the Dean's List until the work is completed and/or a final grade is recorded.

DEGREE AUDITS

A degree audit is a review of a student's academic record matched against the College's requirements for a degree. Currently, it tells the student exactly where he or she stands relative to completion of the general academic requirements.

Students should direct questions concerning a degree audit to the Office of the Registrar immediately. The student is responsible for knowing and meeting degree requirements. Copies of the degree audit (General Academic Requirement Checklist) are available to students at the Office of the Registrar. Faculty advisors and students receive from the Office of the Registrar an updated copy of the checklist each April prior to Fall registration, and seniors will receive an audit in October prior to their final registration.

DEGREE REGULATIONS

1. Candidates for a degree must earn no fewer than 34 course units, at least 17 of them in courses offered through Muhlenberg.

2. Candidates must be certified in a major field of study. Typically, at least half of the courses required for a major must be Muhlenberg courses.

3. Candidates must earn a cumulative grade point average of not less than 2.000, based on the total number of Muhlenberg College course units attempted.

4. Candidates must earn a grade point average in the major field of study of not less than 2.000, based on the total number of course units attempted in the major.

5. Candidates must typically complete their final two semesters "in residence." A student is considered "in residence" when enrolled for 3 or more course units at Muhlenberg during a traditional academic (fall or spring) term. This regulation does not apply to students who have been accepted to degree candidacy through the Wesoce School.

6. Candidates must satisfy all general academic requirements with one-unit courses, except in the case of dance techniques and applied music courses where two courses satisfy the Fine Arts requirements.

7. Candidates may satisfy requirements in a major or minor field of study and a general academic requirement concurrently.

8. Candidates must attend Commencement unless excused by the Office of the Registrar.  (See Graduation-Commencement or the Office of the Registrar for the policy regarding participation in Commencement by students who have not yet completed all graduation requirements.)

The Bachelor of Arts (A.B.) is awarded to degree candidates completing majors in the Arts, Humanities, or Social Sciences divisions. Bachelor of Science (B.S.) degrees are awarded to candidates completing majors in the Natural Sciences and Mathematics division.  In situations where a student completes a major in both the Arts/Humanities/Social Science divisions and the Natural Sciences/Mathematics division, the student must choose which degree s/he will be awarded. The Bachelor of Liberal Arts and Science (Dual Degree) is a single degree that is awarded to students who have completed 43 or more course units and the degree requirements for both the Bachelor of Arts degree and the Bachelor of Science degree.

DEGREE VERIFICATIONS

Muhlenberg College has authorized the National Student Clearinghouse to act as our agent for degree verifications. Using the DegreeVerify web site (www.degreeverify.org) employers and background screening firms may verify degrees, 24-hours-a-day, 7-days-a-week. An instantaneous degree verification can be obtained simply by inputting Muhlenberg College and the candidate's name, social security number, and date of birth.

DEPARTMENTAL EXEMPTION TESTS

Exemption from selected introductory level courses may be achieved through successful completion of a series of departmental exemption tests which the College offers during the first week of the fall semester. In some cases these tests are open only to selected students who meet established criteria. Other tests are open to any student.

Biology (A.B.)
Suggested minimum of 600 Biology Achievement test                                                                           Students who intend to pursue an A.B. degree and believe that they have a superior high school background in biology may qualify for exemption from BIO 100-149: Concepts of Biology by passing a departmental test in the fall.

Biology (B.S.)                                                      Students who intend to pursue a B.S. degree and believe that they have a superior high school background in biology may qualify for exemption from BIO 150 Principles of Biology I: Organisms & Populations and BIO 151: Principles of Biology II: Cells & Organisms by passing a departmental test in the fall.

Foreign Language - French, German, Modern Hebrew, Italian, Latin, Russian, Spanish
Students who achieved a score greater than 650 on the College Board SAT II language test are exempt from the foreign language requirement.

Physics (A.B. or B.S.)
Suggested minimum of 600 Physics Achievement Test
Students who believe that they have a superior high school background in Physics may qualify for exemption from PHY 121: General Physics I and PHY 122: General Physics II (B.S. course) by passing a departmental test in the fall.

DEPARTMENT AND PROGRAM HONORS

Some academic departments and programs have honors initiatives to provide special opportunities for the best qualified and most highly motivated students to develop their capacities for independent thinking, original research, and disciplined scholarship.  Honors work may consist of seminars, guided independent study, individual research or participation in faculty research, as well as a certain amount of regular course work. Successful honors candidates will graduate with honors in the field of concentration; in addition, they still maintain eligibility for the traditional Latin graduation distinctions listed in the catalog.   (See Honors for Graduation.)

Students should consult the college catalog in the description of majors and programs for criteria for Honors. Honors are noted on the permanent transcript and in the graduation program. They are also read with the student's name at the graduation ceremony.

Departments and programs presently offering honors initiatives are

 

American StudiesEconomics Media and Communication
AnthropologyEnglishNeuroscience
Studio ArtEnvironmental Science Philosophy
Biochemistry Finance Political Science
Biology History Psychology
Business Administration International Studies Religion Studies
Chemistry Mathematics Sociology
Computer Science    

DIPLOMAS

A diploma is issued to each member of the graduating class at commencement under the following conditions:


  1. 1. All requirements for the Baccalaureate Degree have been successfully completed.
  2. 2. The recipient has no outstanding financial obligations to the College. The student may graduate and receive the degree, however, the diploma is not released to the student until the financial obligation is met.

A replacement diploma can be ordered for a $50.00 fee.

DIRECTORY INFORMATION

Muhlenberg College, in compliance with the Family Educational Rights and Privacy Act of 1974, has designated the following items as Directory Information:


    •      * student's name
  •      * College mail box & telephone number
  •      * email address
  •      * Permanent home address & telephone number
  •      * class year
  •      * major field of study
  •      * student status (full-time/part-time)
  •      * dates of attendance
  •      * degree(s) and/or awards received
  •      * College (Day or Wescoe)
  •      * Participation in  officially  recognized  College activities (including but not limited to intercollegiate athletics
  •      * Height and weight of student athlete

Muhlenberg College may disclose any of the above listed items without the student's prior written consent, unless the Office of the Registrar is notified in writing to the contrary.

DISABILITIES: Students with Disabilities or Special Needs

Muhlenberg College is committed to ensuring that all qualified students with disabilities are provided reasonable accommodations, auxiliary aids, and services to ensure full access to programs, services, and activities. Students with disabilities who are the most successful at the post-secondary level are those who are appropriately qualified and prepared for independent academic study, have full knowledge of the impact of their disability, and who demonstrate well-developed self-advocacy skills.

The criteria for eligibility at postsecondary institutions are different than those used for eligibility determination in the K-12 arena. Under the ADA 1990, a disability is defined as "a physical or mental impairment that substantially limits one or more major life activities, or having a record of such an impairment, or being regarded as having such an impairment". Disability Documentation submitted to obtain accommodations, auxiliary aids, and services at the postsecondary level must identify the disability, provide evidence of the disability's impact on the major life activity, and suggest recommendations for accommodations. 

At the postsecondary level it is the student's responsibility to disclose his/her disability, to request academic adjustments, and to follow established procedures for requesting those accommodations. Muhlenberg College students with disabilities who request accommodations, auxiliary aids, and services are encouraged to identify these needs to the Office of Disability Services as soon as possible after their application to the College has been accepted and their decision to attend has been confirmed. Submission of current, detailed documentation of the student's disability with a completed Disability Disclosure Document is required in order to process requests. (Preferably, before the advising period in June.)

The Office of Disability Services will review submitted documentation, including the completed Disability Disclosure Document, and will consult with the appropriate campus professionals for further action. The student will be invited to discuss the disclosed disability and the requested accommodations, auxiliary aids, and services with the designated campus departments that include the Academic Resource Center, Student Health Services, and Counseling Services.

Students with documented disabilities may receive approval for reasonable accommodations to address their particular needs. Accommodations are determined on a case-by-case basis and must be requested by the student each semester.

After the point of documentation and disclosure, it is the student's responsibility to begin a working relationship with his/her instructor by providing a letter of recommended accommodations from the appropriate college office. The student should then meet with each faculty member and describe how the disability will impact the course in question.

It is very important for students to work closely with faculty members when the disability impacts coursework. They are valuable resources and can usually help the student navigate the course requirements more efficiently.

For further information refer to the Students with Disabilities web page at www.muhlenberg.edu/main/aboutus/disabilities.

DROPPING COURSES

A student may drop courses during the add/drop period in any semester, without academic penalty. For courses withdrawn after the add/drop period and before the end of the ninth academic week of the semester a grade of "W" is assigned. Both faculty advisor and course instructor signatures are required to withdraw from a course.

No course may be withdrawn after the 45th day of a semester, except for medical reasons certified by the Director of Student Health or Director of Counseling. If a student stops attending a course and does not process the appropriate form, a grade of "F" will be assigned.

  • A student who does not attend the first meeting of a course and who does not contact the professor by the beginning of class on the second day on which the class meets may be dropped from the roster in order to make room for students waiting to register for the course. The professor must provide the Registrar with the names of any student dropped from his or her course as a result of this policy.

Non-attendance on the first day of classes does not mean that a student is automatically dropped from a course. Non-attendance drops will be processed only at the instructor's request. It is the student's responsibility to make sure his or her registration of courses is accurate.

All students are responsible for their own enrollment. Failure to properly add, drop, or withdraw from a course may result in no course units awarded and/or a failing grade.


ELECTIVES

Electives are courses that do not satisfy either major, minor, or General Academic requirements. They count toward the 34 course units required for graduation.

ENROLLMENT VERIFICATIONS

Muhlenberg College has authorized the National Student Clearinghouse to act as our agent for verifications of student enrollment.  Through EnrollmentVerify, the Clearinghouse will process enrollment verifications for the following types of companies: Credit Issuers, Travel Companies, Housing Providers, Scholarship Providers, Consumer Product Companies, and Requests by Students and Parents. Please visit the Clearinghouse online at www.studentclearinghouse.org or contact them by phone at (703) 742-4200. 

Through the National Student Clearinghouse Student Self-Serve system, students may also obtain enrollment verifications themselves. More information may be found on the Registrar's web site at www.muhlenberg.edu/main/aboutus/registrar.

The Office of the Registrar will continue to certify enrollment verifications to Insurance Companies who require the release of a grade point average or rank in class. These requests must be accompanied by the written signature of the student. 

EXEMPTIONS/WAIVERS

Exemptions or waivers from general academic requirements may be granted to those students who can demonstrate the requisite level of proficiency or understanding by means of a College Board Achievement examination, an Advanced Placement (AP) examination, the International Baccalaureate (IB) program, a Muhlenberg College exemption test, or a College Level Examination Program (CLEP) test.

EXPECTED DATE OF GRADUATION

See Class Year

FERPA (Family Educational Rights and Privacy Act)

Muhlenberg College strictly complies with all provisions of the Family Educational Rights and Privacy Act (FERPA), a federal statute passed into law in 1974 that provides the basis for dealing with student information at educational institutions. FERPA regulations ensure a standard for the access to, the use of, and the release of information from education records.

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:                           

  • The right to inspect and review their education records within forty-five (45) days of the day an appropriate College official receives a written request for access.                                                                    
  • The right to request the amendment of education records that the student believes are inaccurate or misleading.

    The College must provide reasonable accommodations to accomplish these tasks. The office that creates and maintains the record in question is responsible for determining what is reasonable.


  • The  right  to  consent  to  disclosures  of personally identifiable information contained in the student's education records, except to the extent that FERPA authorizes disclosure without consent.

    Legal exceptions to this specific prohibition include: information released to school officials with a legitimate educational interest, compliance with a lawfully issued subpoena, provisions for directory information, and the release of information to parents of financially dependent students.

    Failure to comply strictly with FERPA regulations would damage our reputation and could ultimately jeopardize any monies we receive either directly or indirectly from the federal government, including student financial aid.

    More information about Muhlenberg's FERPA policy can be found through the Office of the Registrar (www.muhlenberg.edu/main/aboutus/registrar). See also Student Information Release Policy - FERPA.

    FIFTH YEAR DEGREE CANDIDATE

    Students who have not yet graduated, are under the age of 24, and have paid for 8 full-time fall or spring semesters at Muhlenberg will be eligible for Fifth Year status under the following conditions:

         * summer terms are not included in the 8 paid semesters

         * semesters where a student withdrew from full-time and received W grades are counted in the 8 paid semesters even if a partial refund was given

         * semesters where a student studied abroad or in Washington D.C. are counted in the 8 paid semesters

         * semesters where a student was granted a Residential Waiver are not counted in the 8 paid semesters

         * students who have paid for 8 full-time fall or spring semesters are eligible regardless of the number of units they have left to complete

         * students who transfer to Muhlenberg must meet the requirement of 8 paid Muhlenberg semesters before becoming eligible for the reduced tuition

    Students will be eligible for the Fifth Year status for the 9th and 10th semesters (or the fifth year) of their program.

    Students do not apply for Fifth Year status. All students who are eligible will be classified as Fifth Year by the Registrar's Office.

    Students who have not completed their degree following a 10th semester but have an acceptable gpa will be given a Residential Waiver and allowed to take any final credits needed at another institution. Students who do not have a cumulative and/or major gpa of at least 2.00 and so will not be able to take a Residential Waiver will become a Wescoe student and follow all Wescoe policies and guidelines.

    During the Fifth Year students:

        1. may register as part-time and follow the regulations governing part-time attendance

        2. may register as full-time and will retain the student services afforded to all day students

        3. will pay a reduced per course unit rate plus all applicable fees

        4. may live in residential housing if space is available

        5. will remain a day student

    FINAL EXAMINATIONS

    Except for independent study, independent research, internships, physical education, and applied music, a final evaluation is required for all courses. An instructor may arrange to use a final examination or some other means of evaluation. The final examination schedule for a term will be available on the web approximately four weeks after the start of classes. Faculty are not allowed to change either the date or time of a final examination. These requests must go through the Provost.

    Two final examinations scheduled at the same time or three in one day constitute a conflict for the student. In order for a makeup examination to be given, a conflict must be filed in the Office of the Registrar by the date indicated on the semester calendar.

    Means of assessing a student's efforts and progress should be assigned periodically throughout a semester by the faculty member teaching the course. Any test or exercise that is to count more than the value of a regular class exercise should be announced at least two weeks in advance. Typically, the final examination should not count for more than 50% of the course grade.

    Final examinations and other graded materials, if not returned to the student in some manner that insures receipt by the student, should be kept on file by the instructor until the end of the semester following that for which the material was submitted.

    All faculty, staff, and students must be available until the semester concludes (the last day with College scheduled final exams) at 3:00 p.m. each semester.

    FINANCIAL OBLIGATIONS

    The comprehensive fee, room and board, and other charges incurred by the student, regardless of nature, must be paid prior to registration. Students will be notified prior to registration by the Controller or Residential Services and may have a hold placed on their account.  Transcripts can also be held for financial obligations as well as the diploma at the time of graduation.

    FIRST-YEAR SEMINARS

    First-Year Seminars are small, discussion-oriented courses that provide entering students with the opportunity to work closely with a faculty member. Required of all first-year students and typically limited to an enrollment of 15, First-Year Seminars promote intellectual discussion and critical thinking, reading, and writing skills. Offered by faculty members from departments throughout the College, the seminars share an emphasis on closer reading and thinking critically about the values and assumptions underlying various approaches to knowledge.

    Primarily concerned with developing critical thinking, reading, and writing, First-Year Seminars are writing-intensive. Evaluation will be based on students' writing rather than on examinations. The seminars will teach participants how to formulate a thesis and how to collect, evaluate, and cite evidence that supports and qualifies this thesis. They will teach participants what an argument, analysis, or interpretation is and will give students practice in constructing and evaluating sound ones. Students will also learn how to revise their work, rethinking their ideas with the help of the instructor's comments on preliminary drafts. In sum, First-Year Seminars introduce students to the life of the mind - to what it means to think deeply and to talk and  write critically about ideas; they model and encourage students to participate in thoughtful, critical, and intellectual reflection and conversation.

    First-Year Seminars are registered during June Advising. Although choice of seminar cannot be guaranteed, it is considered in combination with the student's other courses and space available.  The student is mailed a schedule of courses in August which informs the student of the seminar that is registered. The seminar group forms the student's advising group, and the instructor of the seminar is usually the student's advisor.  That advisor remains the faculty advisor until the student declares his/her major.

    FOREIGN LANGUAGE PLACEMENT AND EXEMPTION

    Students who have not been granted advanced standing and who need to continue a language must take a placement examination before registering in June. The results of the examination will determine the appropriate course assignment.

    Students seeking exemption from the foreign language requirement must take an exemption examination during the fall semester orientation period. Students who can demonstrate a native command of a language other than English may apply to the Chair of Languages, Literatures, and Cultures for permission to use that language to satisfy the foreign language requirement. Students will demonstrate competence through testing in four areas: listening, reading, speaking, and writing. See also Achievement Tests.

    FULL-TIME STATUS

    Full-time status is 3 to 5.5 course units per semester. If a student is registered for less than 3 units, s/he will need to apply to the Registrar for part-time status. The student must petition the Dean of Academic Life to register for more than 5.5 units.

    GENERAL ACADEMIC REQUIREMENTS

    Muhlenberg College general academic requirements are designed to furnish the student with the theoretical and practical knowledge that an educated person should possess, regardless of personal career goals. Such knowledge includes an understanding of the major fields of learning; an ability to express oneself clearly and cogently; an understanding of the values found in religious traditions and philosophical reflection; an understanding of epochs, languages, and cultures other than one's own; and above all, an ability to see issues from many sides, to question what is taken for granted, and to view particular events in relation to their larger contexts. The Muhlenberg College curriculum provides opportunities for exploring and integrating ideas while challenging students to question, discuss, and think critically about their own beliefs and values. By fostering such skills and perspectives, a Muhlenberg education seeks to provide the student with the insight and flexibility needed to meet the challenges of the future.

    The following academic requirements apply to all liberal arts degree candidates first enrolled at the College prior to Fall 2013. Effective Fall 2013 the College has revised General Academic Requirements which are listed separately.

    GENERAL ACADEMIC REQUIREMENTS - prior to Fall 2013

    I. ACADEMIC SKILLS

    Effective writing, speaking, and reasoning are important in all academic disciplines and are hallmarks of the educated person. The development and utilization of these skills will be evident in courses throughout the curriculum. Students are also required to have some knowledge of a language other than English - a skill which helps in understanding the structure of language as well as providing access to another culture. Requirements have been established so that all students may have the opportunity to achieve competency in these skills early in their college experience.

    1. Writing (W)-competency in writing clear and cogent expository prose. Required: First-Year Seminar and two additional writing intensive courses, one of these must be a course designated by the major department.  A double major requires one writing intensive course for each major.

    2. Oral Expression-skills in speaking clearly and effectively in small groups or to larger audiences. First-Year Seminars and other seminar courses will give special attention to speaking skills.

    3. Reasoning (G)-the ability to understand and utilize mathematical and/or logical relationships, to analyze data, to construct and assess arguments, and to make sound judgments. Required:  one course.   Students are encouraged to complete the reasoning requirement no later than the end of the sophomore year.

    4. Language (FL)-the development of the basic skills of language acquisition and usage such as understanding grammatical structure, oral-aural ability, reading comprehension, and writing ability as well as an introduction to the cultural aspects of language study.  Required:  two courses in the same language OR proficiency adequate to prepare students for the Conversation & Composition course (301) in the language.  Students are encouraged to complete the language requirement by the end of the sophomore year.   Initial placement in language study at Muhlenberg is dependent upon experience and placement test results as recommended by the Department of Languages, Literatures, and Cultures.

    II. PERSPECTIVES

    The following requirements provide some degree of breadth in the academic experience of all students. Courses meeting perspectives designations will introduce students to the different types of assumptions, questions, ways of understanding, and results that characterize various fields of inquiry in the liberal arts. A course may have up to two perspectives designations; however, no one course can be used to satisfy more than one perspectives requirement - one course may count as a writing intensive course and satisfy a perspective.

    Literature and the Arts-an exploration of the various modes of creative expression in order to enhance the understanding and appreciation of works of the creative mind. Requirement:  two courses, one course from each area.

        The Fine Arts (A)

       Designated courses in Art; Dance; English; Film Studies; Languages, Literatures, and Cultures; Media and Communication; Music; and Theatre.

        Two ½ unit dance technique courses enrolled in a single term OR

        Two ½ unit Individual or Class Applied Music courses in the same instrument.

        Literature (L)

        Designated courses in Classical Civilization; English; Languages, Literatures, and Cultures; and Religion Studies.

    2. Meaning and Value-an examination of what it means to be human and a study of the values that should direct our conduct or could give meaning to our lives through a consideration of religious traditions or philosophical reflection.  Requirement:  two courses, one course from each area.

        Philosophical Reflection (P)

        Designated courses in Philosophy, Political Science, and Religion Studies.

        Religious Traditions (R)

        Designated courses in Anthropology and Religion Studies.

    3. Human Behavior and Social Institutions (B)-an understanding of the relationship of the individual to social institutions through a study of individual and group behavior as well as the structure, purpose, ideology, and dynamics of social institutions.  Requirement:  two courses from different departments.

        Designated courses in Anthropology, Economics, Education, Media and Communication, Political Science, Psychology, and Sociology.

    4. Historical Studies (H)-an understanding of the past that embraces a broad range of human activity, that takes seriously the integrity of the past, that explores the connection between successive events in time and that examines the processes by which the past has become the present Requirement:  one course.

        Designated courses in American Studies; Dance; Education; History; Languages, Literatures, and Cultures; Media and Communication; Political Science; and Theatre.

    5. Physical and Life Sciences (S)-an exploration of our current understanding of natural phenomena; a study of the methods employed to formulate a consistent set of explanations that are developed from and applied to experimental observations.   Requirement:  two courses selected from different departments or a full year of laboratory science within a single department.

        Designated courses in Anthropology, Biology, Chemistry, Environmental Science, Neuroscience, Physics, Psychology, and Sustainability Studies.

    6. Diversity and Difference (D)-a focus on the practices and perspectives of one or more human societies outside the geographic boundaries of Europe or the United States, or on the practices and perspectives of one or more marginalized ethnic minority populations within Europe or the United States.  Requirement:  one course.

        Designated courses in Africana Studies, Anthropology; Art; Dance; English; Film Studies; History; Languages, Literatures, and Cultures; Media and Communication; Music; Philosophy; Political Science; Religion Studies; Sociology; Sustainability Studies; and Theatre.

    III. EXPLORATION AND INTEGRATION

    First-Year Seminars are small, discussion-oriented courses that focus on the development of effective thinking, writing, and speaking skills.  In the concentration on writing, emphasis is placed on the formulation of thesis, critical use of evidence, and processes of revision.  All students are required to complete a First-Year Seminar. See First-Year Seminars.

    IV. PHYSICAL EDUCATION

    Courses in physical education are designed to promote an understanding of the elements of physical well-being.  All students are required to successfully complete Principles of Fitness and Wellness.   This is a semester long course exploring the dimensions of wellness and the health related components of fitness.  Students are strongly encouraged to complete the physical education requirement by the end of the sophomore year.

     

    GENERAL ACADEMIC REQUIREMENTS - beginning Fall 2013

    • I. ACADEMIC SKILLS

      Effective writing and reasoning are important in all academic disciplines and are hallmarks of the educated person.  The development and utilization of these skills will be evident in courses throughout the curriculum.  Students are also required to have some knowledge of a language other than English—a skill which helps in understanding the structure of language as well as providing access to another culture.  Requirements have been established so that all students may have the opportunity to achieve competency in these skills early in their college experience.

       

      • First-Year Seminars (FY)

      Small, discussion-oriented courses that focus on the development of effective thinking, writing, and speaking skills.  In the concentration on writing, emphasis is placed on the formulation of thesis, critical use of evidence, and processes of revision.  All students are required to complete a First-Year Seminar. 

       

      • Writing (W) Competency in writing  clear  and  cogent expository prose.  Required:  First-Year Seminar and two additional writing intensive courses; one of these must be a course designated by the major department.

       

      • Language (FL) The development of the basic skills of language acquisition and usage such as understanding grammatical structure, oral-aural ability, reading comprehension, and writing ability as well as an introduction to the cultural aspects of language study.  Required:  two courses in the same language OR proficiency adequate to prepare students for the Conversation & Composition course (301, 302) in the language.  Students are encouraged to complete the language requirement by the end of the sophomore year.  Initial placement in language study at Muhlenberg is dependent upon experience and placement test results as recommended by the Department of Languages, Literatures, and Cultures.

       

      • Reasoning (RG)

      The ability to understand and utilize mathematical and/or logical relationships, to analyze data, to construct and assess arguments, and to make sound judgments.  A course used to fulfill the Reasoning requirement may not be double counted for a distribution requirement.  Required:  one course.  Students are encourage to complete the reasoning requirement no later than the end of the sophomore year.

       

      • II. INTELLECTUAL BREADTH

        The following requirements provide some degree of breadth in the academic experience of all students.  Courses meeting distribution designations will introduce students to the different types of assumptions, questions, ways of understanding, and results that characterize various fields of inquiry in the liberal arts.  Within a distribution area each course satisfying that area requirement must have a different prefix.  A maximum of two courses required for the major may be used to satisfy a distribution requirement. 

        Departments listed with a distribution area below will generally offer courses with that designation, although there may be certain instances where the department may offer a course in another distribution area.  Interdisciplinary Programs that offer a course(s) within a distribution area are listed as well.  Because the nature of interdisciplinary programs is to span several academic areas, an Interdisciplinary Program may be listed in more than one distribution area.

         

        • Arts (AR) one course:  Students develop the technical skills, problem-solving ability, judgment, and courage necessary to create new work in the visual, performing, and literary arts, together with the knowledge of the theory, history, and social context of artistic practice.
          Departments and Programs:  Art, Music, Theatre, Dance, and Creative Writing and Film Studies

         

        • Humanities (HU) three courses with different prefixes
        • Students interpret and evaluate issues of human concern, experience, and expression by means of analysis, critical reasoning, and historical reflection.  They cultivate knowledge and understanding of human activity and world views across time, geography, and culture.
        • Departments and Programs: English; History; Languages, Literatures, and Cultures; Philosophy; Religion Studies; and American Studies; Film Studies; and Jewish Studies
          • Natural    Sciences    and   Mathematics  (SC)   two courses with different prefixes:  Students explore biological, computational, mathematical, and physical theories and paradigms.  They use quantitative and scientific problem solving skills to investigate natural phenomena.
      • Departments and Programs:  Biology, Chemistry, Mathematics and Computer Science, Physics, and Environmental Science, Neuroscience, and Sustainability Studies

         

        • Social   Sciences   (SL)   two  courses  with  different prefixes:  Students investigate how modern institutional structures and social, political, economic and cultural practices shape and are shaped by individual choices, group behavior, and public policies.  Students develop an understanding of the operations of power and ideology across social contexts, relationships, and practices.
      • Departments and Programs:  Accounting, Business, Economics, and Finance; Education; Media and Communication; Political Science; Psychology; Sociology and Anthropology; and International Studies

         

        • III. EXPLORATION AND INTEGRATION

          Muhlenberg College is committed to the interdisciplinary exploration and integration of ideas throughout the four years of undergraduate education. We strive to enable our students to make connections between various areas of knowledge and approaches to inquiry, to prepare for life as global citizens, and to integrate what they are learning in their major with their broad educational experience at Muhlenberg.

        • Cluster Courses (CL) two directly linked courses with different prefixes:  Students must enroll in two courses with different prefixes that form an integrated cluster.  The courses will focus on a shared area of interest, theme, or question, examining it from the perspective of each discipline.  Clustered courses may double count for distribution the HDGE requirements (see below).

        • Human Difference and Global Engagement (DE) two courses:  Students must take two designated courses in the areas of Human Difference and Global Engagement. HDGE courses across the curriculum aim to broaden and deepen students’ understanding of human difference and to develop the intellectual and civic skills students require for participation in an increasingly diverse and interconnected world.  HDGE courses may double count for distribution and cluster requirements.

          Culminating Undergraduate Experience (CUE)  one credit-bearing course or an assignment embedded within a credit-bearing course: Culminating Undergraduate Experiences (CUEs) are the capstone experience in a major and provide the opportunity for students to clarify their relationship to a discipline, demonstrate their mastery of content, reflect on accumulated content and experiences, and open new paths for the future.  They are required for all majors offered by departments and programs at Muhlenberg College and are the purview of the departments and programs.

           

          • IV. PHYSICAL EDUCATION

            Courses in physical education are designed to promote an understanding of the elements of physical well being.  All students are required to successfully complete Principles of Fitness & Wellness which is a semester long course exploring the dimensions of wellness and the health-related components of fitness.  Students are strongly encouraged to complete the physical education requirement no later than the end of the sophomore year.


            GRADE REVIEW

            Any student may initiate a request to review academic progress with a faculty member in whose class s/he is currently enrolled or has been recently enrolled. Sometimes that progress is linked to a grade; sometimes not. Like all reputable institutions of higher education, Muhlenberg honors the authority of the faculty member in determining course content and criteria for evaluation of student performance in a course.

            Muhlenberg College has a protocol by which students have ample opportunity to have conversations about academic work and grades; it is not a formal appeals procedure. The student speaks with the professor of the class. Most conversations end at this point since, even if the student is disappointed by the results, there is a mutual understanding of the academic work and standards for evaluation. In rare instances, the student may wish to consult with the department chair after a conversation with the faculty member in order to seek further clarification.

            If a student wishes to request a review of a grade given by a faculty member who is no longer with the College, the student should submit a detailed written request to the Dean of Academic Life no later than 60 days after grades are due for the semester in question. The Dean will review the merits of the case in consultation with the faculty member, when available, and the appropriate academic department chair.  The Dean will respond in writing to the student with a decision about the grade, copy the department chair, the Registrar, and put a copy of the response in the student's file. The Dean's decision is final.

            GRADE CHANGES

            Only the instructor issuing the original grade may change a grade. Once a grade has been submitted, an instructor cannot verbally communicate a grade change to the Registrar. The instructor must complete a Change of Grade form with the student's new grade and the reason for the grade change. After the change the student will be able to review the revised grade on CapStone Online.

            GRADE AND MARKING SYSTEM

            Quality points assigned to each traditional letter grade, effective Fall 1992:

            Grade     Quality Points     Grade     Quality Points

            A+, A              4.0               C+                  2.3

            A-                   3.7               C                    2.0

            B+                  3.3               C-                   1.7

            B                    3.0               D                    1.0

            B-                   2.7               F                    0.0

            AU Successful completion of audit (no course unit awarded, no GPA calculation).

            I     Incomplete. An incomplete may be assigned when the student presents a compelling reason for the inability to complete course requirements by the end of the term. Incompletes will not be calculated in the GPA until converted into a traditional letter grade. Completion of the work must be arranged with the instructor and a Change of Grade form submitted to the Registrar's Office within 60 days after the deadline for submitting final grades for the semester. Incomplete grades not assigned a traditional letter grade within 60 days will be recorded as "F".

            IP   In Progress.  The course in which the student is enrolled is not yet complete.

            NG No grade submitted by the instructor.

            P    Successful completion of pass/fail course. Course unit awarded, no GPA calculation. (Courses failed will be computed in GPA.)

            S    Successful completion of zero unit course (no course unit awarded, no GPA calculation).

            U    Unsatisfactory performance in zero unit course (no course unit awarded, no GPA calculation).

            VF Forced withdrawal because of an Academic Integrity Code violation. No course unit awarded; treated as failing for GPA calculation.

            VW Academic Integrity Code Violation withdrawal (no course unit awarded, no GPA calculation).

            W   Student withdrew (no course unit awarded, no GPA calculation).

            An asterisk (*) indicates that an incomplete was initially recorded for the course; then changed to the letter grade which is currently reflected.

            A student's grade point average (GPA) is the sum of quality points divided by the total attempted course units.

            GRADE PROJECTIONS

            Formula for projecting a desired GPA using the "cumulative totals line" from a Muhlenberg College transcript:

            Total number of attempted units to date (Do Not Include units with "P" Grades)  (Plus)

            Number of attempted units for current semester (Equals)

            Total number of attempted units (Times)

            GPA attempting to reach (Equals)

            Total grade points needed to reach desired GPA (Minus)         

            Current grade points on transcript (Equals)

            Grade points needed in current semester to reach desired GPA

            Divide grade points needed in current semester by attempted units in current semester to determine SEMESTER AVERAGE NEEDED TO REACH GOAL GPA. Do not include pass/fail units with a "P" grade in the attempted units.

            EXAMPLE: The senior whose transcript "cumulative total line" appears below has a 1.981 GPA and wants to determine the grades necessary to reach a 2.0 in order to graduate.

            Total number of attempted units to date:  22.000 (Plus)

            Number of attempted units for current semester:                                                       +      4.000 (Equals)

            Total number of attempted units:       =    26.000 (Times)

            GPA attempting to reach:                 x     2.000 (Equals)

            Total grade points needed to reach desired GPA:                                              =    52.000 (Minus)

            Current grade points on transcript:    -    43.584 (Equals)

            Grade points needed in current semester to reach desired GPA:                                  =     8.416

            Divide grade points needed in current semester by attempted units in current semester to determine SEMESTER AVERAGE NEEDED TO REACH GOAL GPA.      8.416 / 4 = 2.104

            GRADE REPORTS

            A record of each semester's grades may be found on the web via CapStone Online. Students and advisors may log in to the secure site and review and print copies of the semester grades.

            If a student needs a comprehensive record of all coursework, s/he should request an official transcript. The advisor, currently, receives a copy of the unofficial transcript (cumulative comprehensive record) at the conclusion of each semester. In addition, the comprehensive record is also available on the web via CapStone Online.

            Students who require a copy of their grades may submit that request to the Office of the Registrar. Under no condition will grades be released by telephone or to third parties, including parents. It is the policy of the Office of the Registrar not to release grades prior to the final deadline for receiving grades from all faculty members.

            GRADUATION - Commencement

            All Muhlenberg College students who have successfully completed 34 course units and all other requirements for the degree may graduate and receive their diploma in January, May, or October. Students graduating in May will receive their diploma in May and participate in the May ceremony. A student who graduates in January or October will receive their diploma during the respective graduation month and may choose to participate in the May ceremony. A student may only participate in a ceremony once. Wescoe Degree Completion students receive their diploma in October and participate in an October ceremony.

            Periodically during the year, the Office of the Registrar conducts a review for each senior who has applied to graduate. A senior who will not meet the requirements stated for participation in Commencement will be notified that s/he has been removed from the list of graduating seniors. Seniors should be cautious about changing registration in the last semester of the senior year. Any change that brings a senior below the stated requirements for participation will result in the student being dropped from the graduating class. Any senior unable to complete the requirements and graduate in May will be notified by the Office of the Registrar and reclassified to either October, January, or the following May graduation.

             

            Graduation Attire

            1. Cap, gown, hood, and tassel

            2. Tassel starts on the right and will be moved to the left after the President confers the degree

            3. Students who are members of a Muhlenberg Chapter of a National Academic Honors Society may wear whatever is the appropriate, nationally issued item at Commencement (i.e. keys, cords).

            4. Students who have completed study abroad may wear sashes indicating their nation of study

             

            Absentia

            Attendance at Commencement exercises is mandatory. If a student is unable to attend, s/he must request permission to graduate in absentia. Requests must be made in writing to the Office of the Registrar no later than March 1.

            The following guidelines apply in cases where students are granted special permission by the Office of the Registrar to participate in the May Commencement even though graduation requirements are not yet complete.

            In making the request to participate in Commencement exercises, the student must present evidence that s/he will complete the degree requirements during the Summer Sessions immediately following the date of the graduation ceremony. College policy requiring that no more than four units be taken during summer sessions will remain in effect. As a result, a student with more than four units remaining for completion of graduation requirements will be ineligible to participate.

            Students will make their request directly to the Office of the Registrar.

            There is only one ceremony per year.  Students must participate in the year they graduate.

            Graduate in January - participate in May

            Graduate in May - participate in May

            Graduate in October - participate in May

            The Office of the Registrar will notify the student if the request to participate in the graduation ceremony is granted. The following stipulations will apply.

            1. May march in the procession in alphabetical order

            2. Will receive a blank diploma.

            3. Name will be read and will appear on the Commencement Program with a note indicating the actual month of graduation. The name will not be included in the final May graduation list.

            4. Will not actually be a recipient of the degree until such time as all degree requirements are completed and a diploma has been issued.

            5. Assuming completion of requirements during the summer, the student will officially graduate in October.

            6. Name will appear on the official October graduation list approved by the faculty and conserved in the archives of the College.

            GRADUATION REQUIREMENTS

            Requirements for Bachelor of Arts, Bachelor of Science, or Dual Degree:

                All General Academic Requirements must be fulfilled

                Thirty-four graduation course units must be completed. At least 17 taken at Muhlenberg (Dual Degree requires 43 units - at least 22 taken at Muhlenberg)

                Completion of a Major field of study (Dual Degree requires two Major fields of study)

                A cumulative grade point average of not less than 2.00 based on the total number of course units attempted at Muhlenberg College

                A cumulative grade point average of not less than 2.00 in a major field based on the total number of units of major course work


            HONOR AND RECOGNITION SOCIETIES

            Established in 1776 at the College of William and Mary, Phi Beta Kappa is a distinguished fellowship of scholars devoted to liberal education and intellectual pursuits. The Muhlenberg chapter was granted a charter by the national honor society in 1967. Based on national standards, election to Phi Beta Kappa represents the most outstanding academic achievement in the arts and sciences.

            In 2008, Alpha Sigma Lambda, the premier Honor Society for Nontraditional Students chartered the Muhlenberg College chapter, Eta Chi. ΑΣΛ was established in 1945 at Northwestern University to recognize the special achievements of adults who accomplish academic excellence, while facing competing interests of family, community, and work.

            Muhlenberg has chapters of honor societies and recognition societies in many academic disciplines. Honor societies include Omicron Delta Epsilon (Economics), Omicron Delta Kappa (Leadership), Phi Alpha Theta (History), Phi Sigma Iota (Romance Languages), Phi Sigma Tau (Philosophy), Pi Mu Epsilon (Mathematics), Pi Sigma Alpha (Political Science), Psi Chi (Psychology), Theta Alpha Kappa (Religious Studies and Theology).  Recognition societies include Delta Phi Alpha (German), Dobro Slovo (Slavic Studies). Phi Sigma Tan, the national Philosophy honor society, was founded at Muhlenberg in 1930. Muhlenberg College also maintains a chapter of Alpha Phi Omega, a national service fraternity.

            HONORS FOR GRADUATION (Latin Honors)

            Muhlenberg College grants degrees with honors in three categories: cum laude, magna cum laude, and summa cum laude, based on the cumulative average of all collegiate coursework. Students will be considered for graduation honors only if they achieve a cumulative GPA of 3.500 or  greater  in  17  or  more  course  units  offered  through Muhlenberg.  Students first enrolled in Fall 1998 or thereafter with a cumulative GPA of 3.500 or greater but less than 3.700 will be recognized as cum laude graduates; students with a cumulative GPA of 3.700 or greater but less than 3.900 will graduate magna cum laude; and students with a cumulative GPA of 3.900 or more will be honored as summa cum laude graduates.

            INCOMPLETE GRADES

            All requests for incomplete grades must be made directly by the student to his or her faculty member for the relevant course and must specify a compelling reason or reasons for failure to complete the course requirements. Except in extraordinary circumstances, all such requests must be submitted by the last day of class for the term. Only faculty members are authorized to grant incomplete grades and no incomplete grade may be given to any student who has not requested one. In addition, certain courses based primarily on student participation or performance (i.e. dance, science labs, student teaching, foreign languages, etc.) are different in nature from courses based primarily on lectures and reading. It may not be feasible for a faculty member to grant an incomplete grade for such student participation/performance based courses and, accordingly, such student participation/performance based courses may not be eligible for an incomplete grade under this Policy. Faculty members shall advise students at the beginning of each semester whether or not a particular student participation/performance based course is eligible for an incomplete grade under this Policy.

            If the student specifies the involvement of a medical or mental health issue as the compelling reason for the request for an incomplete grade, the faculty member should consult with the Director of Health Services or the Director of Counseling, who shall provide verification of the medical or mental health issue to the faculty member.  If the student requesting an incomplete grade has sought medical or mental health services off-campus, the student must obtain appropriate documentation from his or her health service provider and arrange for this documentation to be presented to the Director of Health Services or the Director of Counseling who shall then review the documentation and provide verification of the medical or mental health issue to the faculty member. The existence of a medical or mental health issue will not automatically result in an incomplete grade.  Rather, the faculty member, after consultation with the Director of Health Services or the Director of Counseling, will determine whether or not the medical or mental health issue constitutes a compelling reason for the requested incomplete grade.

            In the event that the faculty member denies a student's request for an incomplete grade, the student may, within five (5) days after the student receives notice of the denial, contact the Office of the Dean of Academic Life to submit a written appeal of the faculty member's denial in accordance with guidelines established by the Dean of Academic Life.  Upon receipt of a written appeal, the Dean of Academic Life shall review the appeal and, as applicable and appropriate, consult with parties such as the student, the faculty member, the Director of Health Services or the Director of Counseling, or other campus professionals.  Thereafter, the Dean of Academic Life shall affirm or reverse the determination of the faculty member and so notify the student and the faculty member.  No appeals from the decision of the Dean of Academic Life shall be permitted.

            In the event that an incomplete grade is granted, the faculty member will typically put in writing the required work to be done and the deadline for submission.  A Change of Grade must be submitted to the Registrar's Office within sixty (60) calendar days after the date final grades were due.  If the student fails to produce completed work so that a Change of Grade is not submitted within the sixty (60) calendar day period, the incomplete will convert to a grade of F.  However, if the student, within the sixty (60) calendar day period, presents a compelling reason for failure to timely complete the work, an extension of time to complete the required work may be granted by the faculty member.  Extensions for other than medical or mental health reasons may be made at the discretion of the faculty member following consultation with the Dean of Academic Life.  Extensions based on medical or mental health reasons must follow the procedures set forth above.

                    

            INDEPENDENT STUDENTS

            All students are considered to be "dependent," i.e. reported as dependents on IRS income returns, unless they are specifically approved for "independent" status.  Students approved as "independent" will receive all mailings from the College at their local address as recorded in the Office of the Registrar.

            An independent student is one who is self-supporting and financially responsible for the costs of his/her post-secondary education. Required documents are a written statement from parents or legal guardian and a copy of most recent IRS tax return. In certain cases a court order may be required.

            Financial Aid Recipients - Students receiving financial aid must report their intent to be declared "independent" to the Director of Financial Aid. There may be additional federal guidelines to be met in order to receive financial aid as an independent student.

            INDIVIDUALIZED INSTRUCTION (Independent Study/Research/Internships/Practica)

            No more than a total of 4 course units may be earned through any type of individualized instruction to meet the 34 course unit degree requirement except as required by special programs. No internship, practicum, or independent study/research course may be used to satisfy a general academic requirement. Approval of the appropriate department chair, academic advisor, and a faculty sponsor are required for all internships, practica, and independent study/research courses.

            Students may enroll only one internship or practicum during a term except for internships taken as part of approved programs such as the Semester in Washington D.C., Dana Scholars, and study abroad. Students may enroll for more than one independent study/research course during a term, but only one independent study/research course may be taken concurrently with an internship or practicum. Students participating in special programs, such as the Washington Semester or study abroad, are exempt from term-based enrollment limits on internships, practica, or independent study/research courses.

            Independent Study/Research

            An independent study/research course can vary by academic department or discipline. It may be a student-inspired and student-initiated project or a faculty-directed research project. Each independent study/research course is to be designed in consultation with the faculty sponsor and usually does not cover the same material as or material similar to that covered in regularly offered courses. For student-inspired and student-initiated independent study/research courses the student must submit a detailed proposal to the faculty sponsor before registering for the independent study/research. Typically, no more than one course unit is awarded for each independent study/research course, and no fewer than 9-12 hours of work per week (Fall/Spring) or 126-168 hours per semester (Fall/Spring/Summer) are required for each course unit earned.

            Independent study/research courses must have assigned letter grades, A through F, and must be registered by the add/drop deadline of the semester in which they are recorded. A learning contract will describe the goals of all independent study/research courses and specify what work the student will do. Course units for independent study/research cannot be awarded retroactively.

            Internships and Practica

            An internship is work experience undertaken for the purpose of learning in which the student assumes a responsible role in an organization and actively reflects on what he or she is doing and observing. A practicum is an internship required by a major.  Internships and practica are limited to full-time, degree-seeking students who have completed at least 16 course units in good academic standing or students enrolled through the Wescoe School .

            Each internship and practicum is to be designed in consultation with a faculty sponsor and an on-site supervisor and will include an academic project to be defined by the student, in consultation with the faculty sponsor, and submitted to the faculty sponsor for evaluation.  This academic project may be written or presented, at the discretion of the faculty sponsor. Typically, no more than one course unit is awarded for each internship or practicum, and no fewer than 9-12 hours of work per week (Fall/Spring) or 126-168 hours per semester (Fall/Spring/Summer) are required for each course unit earned.

            Typically, an internship site may not be repeated unless the responsibilities are approved by the faculty sponsor. No internship may take place at the same site for more than two units. Students are expected to avoid conflicts of interest, such as direct supervision by a parent or supervision by someone who reports to or is a close colleague of a family member.

            For all internships and practica the faculty sponsor must explicitly detail his or her expectations for the student as early as possible in planning the experience. This learning contract describes the goals and what work will be done for each internship or practicum.

            Internships and practica must be registered by the end of the third week of the term in which the work is recorded. For the summer term, internships and practica must be registered no later than a date listed in the summer academic calendar. The student will be billed for the credit earned.  Internships taken during the summer for a Muhlenbeg course unit will be subject to the tuition cost of one course unit.

            The deadline for submitting final grades for internships and practica is that term's deadline for final grades. The course units for internships and practica cannot be awarded retroactively.

            The internship or practicum on-site supervisor will submit a written evaluation of the student's work which the faculty sponsor will take into consideration when assigning a grade. The faculty sponsor typically evaluates a student's work in an individualized instruction course according to standards at least as high as those used to evaluate work in traditional courses. Internships will be graded pass/fail. (Internships do not count toward the three course pass/fail limit.) Practica must have assigned letter grades, A through F.

            An internship manual with guidelines and sample learning contracts is available through the Office of the Dean of Academic Life and the Career Center (www. muhlenberg.edu/careercenter/ jobs.html).

            IN PROGRESS GRADES

            1. In order to be allowed to award the IP grade, an instructor/department would need to make the request to the Curriculum Committee and offer rationale for why the course would need to extend beyond the end of one semester. They also need to indicate an end date by which the course will finish and the student(s) will have completed work, as well as indicate the date by which grades will be submitted to the registrar.

            2. Instructor/department will also need to provide an alternate plan in the event of unforeseen circumstances (e.g. the cancellation of a study abroad trip due to illness or State Department warnings).  The contingency plan should include: (1) the date by which the contingency plan goes into effect; (2) the completion date for the revised course; (3) the date by which grades will be sent to the Registrar.

            3.  If over 50% of the course occurs in one semester, students will only register for one course during the semester where the majority of the work is completed. For courses where the material is evenly split between two semesters, students will register for two courses, one in each semester.

            4. At the completion of the semester, the students will be awarded an IP grade. Following the completion of the course, the instructor will submit a final grade which will replace the IP. If the course extends to two semesters, the first semester grade will be recorded as an IP. When the second semester is completed, the final grade will be appended to the courses for both semesters.

            5.  Regardless of the length of the course, the standard add/drop and withdrawal deadlines in effect for the semester, will be followed.

            6.  For courses that span two semesters:

                 i. Students who do not register for the second semester would receive a “W” grade for the first semester.

                 ii. Students will be able to withdraw from the first semester course until the withdrawal deadline for that semester. After such a withdrawal, the second course will be dropped if the student is registered for it.

                iii. Students will be able to withdraw from the second semester course until the withdrawal deadline for that semester. Students withdrawing during the second semester would receive a W grade for both semesters.

            7. Students who do not complete course requirements by the time grades are to be submitted to the Registrar must follow the regular procedures if they wish to have their grade converted to an Incomplete

            INTERDISCIPLINARY STUDIES

            Interdisciplinary studies combine courses from more than one discipline, permitting students to explore an area of interest from several perspectives. In some cases, two fields are combined to form one major. In others, several disciplines are represented in the major or minor requirements. Where a major or minor is not available, students may concentrate on a topic of interest as they complete the general academic requirements and choose their electives. In this way, they may elect clusters of courses of special interest to them.

            INTERNATIONAL BACCALAUREATE PROGRAM (IB)

            Muhlenberg College will award course units for courses and exams taken through the International Baccalaureate Program as follows:

            Anthropology: 1 course unit equivalent to ATH 112 Cultural Anthropology for a score of 6 or 7 on the higher-level exam.

            Biology:         2 course units equivalent to BIO 150 Principles of Biology I: Organisms & Populations and BIO 151 Principles of Biology II: Cells & Organisms for a score of 6 or 7 on the higher-level exam.

            Business:       1 course unit for a score of 6 or 7 on the higher-level exam.

            Chemistry:     1 course unit equivalent to CHM 100 Introduction to Chemistry for a score of 6 or 7 on the higher-level exam.

            Economics:    1 course unit for a score of 6 or 7 on the higher-level exam; students must consult the department chair about equivalent course and about enrollment in additional economic courses.

            English:         1 course unit for a grade of 5 or better on the higher-level exam.

            Foreign Languages:

                               Language A1: 1 course unit equivalent to Language 204 for a score of 4 or better on the higher-level exam or a score of  5  or  better  on  the  standard  level  exam.

                               Language B:  1 course unit for Language 301 or 302 for a score of 4 or better on the higher-level exam; 1 course unit for Language 303 or 304 for a score of 5 or better on the standard level exam.

                               Language ab Initio: 1 course unit for Language 204 for a score of 5 or better on the standard level exam.

            History:         1 course unit equivalent to HST 100-149 Introduction to History for a score of 6 or 7 on the higher-level exam.

            Mathematics: 1 course unit equivalent to MTH 121 Calculus I for a score of 6 or 7 on the higher-level exam.

            Music:          1 course unit equivalent to MUS 111 Music Theory I for a score of 6 or 7 on the higher-level exam.

            Philosophy:    1 course unit for a score of 5 or better on the higher-level exam; 1 course unit for a score of 6 or better on the standard level exam.

            Physics:        2 course units equivalent to PHY 121 General Physics I and PHY 122 General Physics II for a score of 6 or 7 on the higher-level exam; 1 course unit equivalent to PHY 105 Physics for Life for a score of 5 on the higher-level exam.

            Psychology:   1 course unit equivalent to PSY 101 Introductory Psychology for a score of 6 or 7 on the higher-level exam.

            Theatre:        1 course unit for a score of 6 or 7 on the higher-level exam.

            Visual Arts:    1 course unit for a score of 6 or 7 on the higher-level exam. The student should consult with the Chair of the Art Department regarding particular course credit.

            Some departments count IB credit toward their major requirements; some do not. Please consult with the appropriate department chair. Students who later choose to or are required to register for the equivalent course will forfeit the IB credit.

            LATE DROP

            See

            Withdrawal from a Course

            LEAVE OF ABSENCE

            A student who wishes to take a leave of absence from the College must notify the Office of the Registrar by completing an Intent to Discontinue Enrollment application. Prior to the conclusion of the add/drop period, students may discontinue enrollment without academic penalty. From the 9th through the 45th day students who apply for a leave of absence will receive withdrawal (W) grades in each course for which they were enrolled. Requests to discontinue enrollment will not be granted following the 45th day except for documented medical reasons certified by the Director of Student Health or the Director of Counseling.  The Berg ID card of students who declare a leave of absence will be inactivated.  No student may have any kind of leave of absence for more than four semesters cumulatively.  Requests for exceptions to this policy should be directed to the Dean of Students and the Dean of Academic Life.

            Students must notify the Registrar's Office prior to the start of each semester following a leave to confirm their return or confirm their request of an additional semester of leave.  Students who do not notify the Office of the Registrar concerning their plans for return are sent an email as well as a letter via the U.S. Mail to their home address on file questioning their enrollment. If there is no response, the student will be unofficially withdrawn from Muhlenberg College effective the 9th day of the semester. Students wishing to return to Muhlenberg after being unofficially withdrawn must reapply through the Office of the Dean of Academic Life. See Readmission.

            A student requesting a leave of absence for medical or psychological reasons must consult the Director of Student Health or the Director of Counseling. Upon recommendation to the Dean of Students, a medical leave of absence for a stated period of time may be approved.  No student may have more than four semesters cumulatively of any kind of leave. All requests for medical course withdrawals must be made by the last class day of the semester when the course was attempted. No retroactive withdrawals are permitted.  See Medical Leave

            Students who have been charged with a disciplinary infraction but who have not yet completed the Judicial process, will be unable to request a Leave of Absence until the Judicial process is complete.

            LEHIGH VALLEY ASSOCIATION OF INDEPENDENT COLLEGES (LVAIC)

            Full-time, degree-seeking students who have completed at least 4 course units in good academic standing may enroll for up to two courses per semester at any one of the LVAIC member institutions (Cedar Crest College, DeSales University, Lafayette College, Lehigh University, and Moravian College). The student must obtain approvals from his or her faculty advisor. Courses must not be offered regularly by Muhlenberg College and must be within the bounds of a regular course load.  All courses enrolled through the LVAIC cross-registration process are considered Muhlenberg courses for degree requirement and grade point average purposes. Further information may be obtained in the Office of the Registrar. (See Cross-Registration )

            For information concerning additional ways the LVAIC institutions collaborate contact, Diane Dimitroff, Executive Director LVAIC, www.lvaic.org (610-625-7892).

            LONDON THEATRE PROGRAM

            Theater Arts majors have the opportunity to spend a semester in London studying at Goldsmith's College, the Goldsmith's Department of Drama, and complete courses with British students. The program includes weekly trips to a broad range of current London theatre productions, studio courses in acting styles, approaches to text, and literature studies in Elizabethan and Modern Drama. Courses are transferred back to Muhlenberg. Grades do not factor into the student's Muhlenberg GPA.

            MAASTRICHT EDUCATION ABROAD PROGRAM

            The Maastricht Education Abroad Program is specifically designed for Business Administration majors who wish to gain an international business perspective.  The program was developed in cooperation with the University of Maastricht in the Netherlands and offers four courses in business and economics that can be used to satisfy the concentration requirement. Courses are offered by University of Maastricht faculty to participating Muhlenberg students during the fall semester of their junior year. Besides deepening global and cultural awareness, students have opportunities to travel to France, Belgium, and Germany all of which are less than thirty minutes away, and meet business and political leaders from those countries.  courses are transferred bck to Muhlenberg. Grades do not factor into the student's Muhlenberg GPA.

            MAJOR AND MINOR PROGRAMS

            Students generally select a field of study no later than the fall semester of the sophomore year, although major declarations may be made earlier or later in consultation with the academic advisor. In order to enter and remain in a department/program as a major, a student must maintain at least a 2.000 cumulative GPA in courses prescribed by the department/ program.  See individual departments/programs for any variances to this requirement. At the end of any semester, a department/program may drop a student who fails to meet the minimum GPA standard or place that student on a probationary status in the major. The student will remain with the same advisor in the major department/program, regardless of status, in hope that s/he will be removed from probation or be able to declare the major once again.

            Students must be accepted into a major prior to the senior year and must complete a major program in order to graduate. A student may change from one major to another with the approval of the appropriate department chairs/program directors. Official major/ minor declarations must be completed through the Office of the Registrar.

            Minor programs are also available. Course work required for a minor is approximately three-fifths of that required for a major and is at least 5 course units. All rules that currently apply to majors also apply to minors. Any course accepted by the College can be counted simultaneously towards the requirements of both major and minor programs.

            Major and Minor Program Options

            Students at the College are allowed to graduate with a single major, a single major with one or two minors, or a double major. If a student meets the requirements for majors or minors in excess of the previously stated limits, the student must choose which majors or minors he or she wants the College to recognize at graduation. Any course accepted by the College can be counted simultaneously towards the requirements of both major and minor programs.

            MAJOR/MINOR GPA CALCULATIONS

            These calculations are provided by the individual departments.

            MEDICAL WITHDRAWAL

            A student who wishes to take a medical leave of absence from the College must notify Student Health Services or Counseling Services to complete an application. Prior to the conclusion of the add/drop period, students may discontinue enrollment without academic penalty. Following the add/drop period, students who apply for a medical leave of absence will receive withdrawal (W) grades in each course for which they were enrolled. The Berg ID card of students who declare a medical leave of absence will be inactivated.  No student may have any kind of leave including a medical leave of absence for more than four semesters cumulatively.

            The Dean of Students will send a letter to students on a medical leave of absence indicating that the student must arrange for a letter from his/her psychiatrist/ therapist to be sent to the College's Director of Counseling or from his/her physician to the Director of Student Health in order to return from a medical leave. Students must also schedule an appointment with the Director of Counseling or the Director of Student Health. Once the psychiatrist's/therapist's or physician's letter has been received and approved and the appointment has been completed, the Director of Counseling or Director of Student Health will give a recommendation to the Dean of Students for either a reinstatement or a continued Medical Leave of Absence. Contact Student Health Services or Counseling Services for additional information.

            Students who wish to reduce their course load after the conclusion of the add/drop period due to medical circumstances must provide medical verification of their illness or injury from their appropriate health provider to the Director of Student Health or Director of Counseling who will submit a recommendation concerning any adjustment to the students' course schedule. Students will meet with their academic advisor to discuss from which course the student should withdraw. The student and academic advisor sign a form (available in the Health Center) requesting that the course(s) be withdrawn; the Director of Student Health or Director of Counseling approves the recommendation and forwards the form to the Registrar, Faculty Advisor, Course Instructor, Housing and Residence Life, Controller, Student Health or Counseling, Student, Dean of Academic Life, Dean of Students, Financial Aid, and Seegers Union. If withdrawal is permitted, the Registrar's Office will enter a grade of "W."  All requests for medical course withdrawals must be made by the last class day of the semester when the course was attempted. No retroactive withdrawals are permitted.

            MID-SEMESTER GRADES

            All first-year students and students on academic probation or warning are to receive mid-term grades. These grades are vital in helping the College monitor and assist some of our most vulnerable students. Mid-semester grades will be available on CapStone Online two days after the grades were due. Mid-semester grades provide only a preliminary evaluation of work in each course, and as such, are advisory in nature.

            MUHLENBERG SCHOLARS PROGRAM

            The Muhlenberg Scholars Program is a course of study designed to enhance the education of talented students by providing unique opportunities for intellectual exploration, growth, and development. Outstanding first-year students are invited to join the Scholar's Program when they are admitted to the College. It carries a $4,000 annual stipend.

            Students who successfully complete the Scholars Program receive a special certificate at graduation as well as the designation "Muhlenberg Scholar" on their diplomas and transcript. To be eligible for this distinguished honor, a student must have an overall grade point average of at least 3.500 and at least a 3.250 grade point average in the following honors courses:

            Scholars First-Year Seminar                               Senior Scholars Capstone Seminar                     Senior Scholars Project                                  Scholars course in the Humanities                   Scholars course in the Social Sciences            Scholars course in the Natural Sciences

            Scholars courses are small, interdisciplinary, discussion-oriented courses in which the student is encouraged to grapple creatively with problems at the forefront of current research. The emphasis is on original source materials rather than textbooks.  The goal is to create a community of inquiry where professor and student reason together about topics of current interest. For additional information see the Director: Professor Theodore W. Schick, Jr.

            NG GRADES

            No grade submitted - recorded in cases where the instructor for the course has submitted no grade. Unless a grade is submitted within sixty (60) calendar days of the date final grades were due, a grade of NG automatically becomes "F" except by permission of the Dean of Academic Life.

            NO SHOW POLICY

            No Show Definition:  A student who registers for classes for a semester, but who does not come to campus, check in to housing, or attend or participate in any educational activity through the eighth class day of the semester. 

            Policy Statement:  Students who register for classes for a semester but who do not come to campus, check in to housing, or attend or participate in educational activities through the eighth class day of the semester will be Unofficially Withdrawn from the College.  The registered classes will be dropped with no W grade assigned, and an application for readmission must be made to the Dean of Academic Life.

            Procedure:  Upon notification of a potential No Show, Registrar staff will request verification of activity from Financial Aid, Student Accounts, Housing, OIT, Campus Safety, and faculty.  The staff will also attempt to contact the student via U.S. mail to determine if there are extenuating circumstances that need to be considered.  If the student does not respond and after receipt of verification from the offices, the determination will be made whether the student is deemed a No Show or a drop/withdrawal. If deemed a No Show, the registered classes will be dropped with no W grade assigned, and the student will be Unofficially Withdrawn from the College.  If s/he wishes to return, an application for readmission must be made to the Dean of Academic Life.

            OVERLOADS

            Full-time, degree-seeking students typically enroll four (4) course units per term. The maximum course load for students during their first term is 4.5 course units.  During all other fall or spring terms, the maximum course load for students is 5.5 course units.

            A student seeking to register for more than 5.5 course units must complete an Overload Request form and submit it to the Dean of Academic Life with the advisor's signature. If approved by the Dean, the student will use an add/drop form to enroll the approved additional course(s). Students seeking to register for an overload must have a required minimum GPA of at least 2.5 in order to petition. Course loads over 5.5 course units will be charged the per course unit fee.

            PART-TIME STATUS

            Muhlenberg College presumes that each student will enroll on a full-time basis, three (3) or more course units, during each traditional semester and assesses tuition and fees accordingly. The College must be notified if the student will register for less than 3 course units. Students attending the College on a part-time basis:

            Must complete an Application for Part-Time Status (available in the Office of the Registrar)

            Will be charged the current per course unit day rate plus all applicable fees.

            Do not qualify for assistance under the College's financial aid program.

            May live in college-owned housing only with permission from the Dean of Students.

            Generally cannot participate in extracurricular activities sponsored by the College, including intercollegiate athletics.

            Remain subject to all other policies and procedures established by the College for full-time students unless specifically exempted.

            Students who initially register for (attempt) 3 or more units but later withdraw from one or more courses with a grade of W so that they are attending less than 3 units, are still considered full-time students and will be reported as such.  Such students, however, must consult with their academic advisor concerning the withdrawal. The advisor then consults with the Dean of Academic Life. If the Dean approves the withdrawal, s/he will forward the completed withdrawal form to the Office of the Registrar for processing. See the Office of the Registrar for questions.

            PASS/FAIL COURSES

            Full-time, degree-seeking students who have completed at least 16 units with a cumulative GPA of 2.000 or more may elect to enroll for one course unit per semester on a pass/fail basis up to a total limit of three. One of the three pass/fail courses may be taken in the same academic division as the student's major or minor but not within the discipline of the major or minor program itself, even if the student has completed all the requirements for the major or minor. Courses designated "pass/fail only" are exempt from the pass/fail requirements described here. No course for which a student elects to enroll on a pass/fail basis may be used to satisfy a general academic requirement or major/minor requirement. In addition, "pass/fail only" courses offered within the student's major or minor do not meet any degree requirement.

            Only 20 percent of the total enrollment in a course shall be open to students electing the pass/fail option unless the instructor specifically waives this restriction.  Final grades submitted to the Registrar for these students must be either "P" or "F". A "P" should be considered the equivalent of a traditional "D" or higher.

            Courses enrolled on a pass/fail basis that are awarded a grade of "P" will not be used in computing the GPA but will be counted as course units toward graduation; courses failed will be computed in the GPA. Students may change a course from pass/fail to traditional grading or vice-versa only through the add/drop period of the semester.

            PERSPECTIVE COURSES

            Perspective courses provide some degree of breadth in the academic experience of all students. They will introduce students to the different types of assumptions, questions, ways of understanding, and results that characterize various fields of inquiry in the liberal arts.

            All courses that will satisfy a perspective requirement are identified in the college catalog and on the master course schedule on CapStone Online. A course may have up to two perspectives designations, but no course can be used by a student to satisfy more than one perspective requirement.  One course may count as a writing intensive course and satisfy a perspective. In categories where two courses are required, the courses must be selected from different areas or departments.

            The perspective areas are as follows:

            Literature (L)                                                       Fine Arts (A)                                                 Religious Traditions (R)                            Philosophical Reflection (P)                               Human Behavior and Social Institutions (B)      Historical Studies (H)                                      Physical and Life Sciences (S)                         Diversity and Difference (D)

            PETITIONS TO CURRICULUM COMMITTEE

            Students may petition the Curriculum Committee Subcommittee on Student Petitions for exceptions to academic policy at any time during the regular academic year.  Petition forms are available from the Office of the Dean of Academic Life, and students should meet with the Dean to discuss the process and content of the petition. Decisions of the Subcommittee are final.  Petition forms must be completed in full with appropriate faculty signatures. The petition form should be accompanied by a written explanation setting forth the circumstances of the student's case under petition. Letters of support or clarification from involved faculty or counselors are also encouraged. The Subcommittee meets during the academic year and the student will be notified in writing of the decision.

            A student may petition the Subcommittee for exception to most academic policies. However, no petition will be entertained which pertains to the 2.00 cumulative average in the major program, the 2.00 cumulative average for graduation, or the 34 course units required for graduation.

            POSTHUMOUS DEGREE

            The faculty of the College may award a posthumous degree to a deceased student if all requirements for graduation were likely to have been completed during the final year for which the student was registered. The Provost, in agreement with the appropriate major department(s), will ratify the awarding of the degree.

            A posthumous degree may also be awarded, at the request of the family of the deceased, in special cases in which the deceased was not likely to have completed requirements for the degree within a year. In this case, the Provost, in agreement with the appropriate major department(s), will determine the appropriateness of the request.

            PROGRAMS OF STUDY

            Muhlenberg offers four degree programs: the Bachelor of Arts (A.B.), Bachelor of Science (B.S.), Bachelor of Liberal Arts & Science-Dual Degree, and a Bachelor's in Self-Directed Inquiry.


            Bachelor of Arts

            Accounting French Political Economy/Public Policy
            American Studies German Political Science
            Anthropology German Studies Psychology
            Art History Religion Studies
            Business Administration International Studies Russian Studies
            Dance Jewish Studies Self-Directed Inquriy
            Economics Media and Communication Self-Designed
            English Music Sociology
            Film Studies Philosophy Spanish
            Finance Philosophy/Political Thought Theatre

            Bachelor of Science

            Biochemistry Environmental Science Physical Science
            Biology Mathematics Physics
            Chemistry Natural Sciences Self-Directed Inquiry
            Computer Science Neuroscience Self-Designed

            The Bachelor of Liberal Arts & Science-Dual Degree is an A.B./B.S. degree of 43 or more units; the Bachelor's degree in Self-Directed Inquiry comprises a highly individualized program constructed in consultation with faculty members. See the appropriate pages of the College Catalog for the requirements for each degree and major.

            The College also offers fully accredited programs leading to certification in PreK-4, 4-8, and secondary education. Students must complete a major in an academic discipline together with the requirements for certification.

            READMISSION

            Traditional day students seeking readmission to the College must submit an application to the Dean of Academic Life for review by the Readmission and Status Change Committee. Student applications are considered on a case-by-case basis and must present compelling evidence of success, both in terms of academic and social conduct. Such conduct at the College and interactions with the College after leaving officially will be taken into consideration.  Applications are due November 15 for request to return in the spring semester and May 15 for return in the fall semester.  Readmission is not guaranteed.

            Students who left the College in order to perform military service will be readmitted with the same academic status they had when last in attendance at Muhlenberg.  In most cases, the length of the absence from the College cannot exceed five years. 

            Students who have left voluntarily and in Good Standing academically should send a personal letter requesting readmission and explaining the reasons for leaving the College, activities since withdrawal or dismissal, reasons for wishing to return, and compelling evidence of readiness to be a successful student in this residential liberal arts environment.  Supplementary materials such as transcripts or letters of recommendation from employers can be included. 

            Students who have been dismissed for academic deficiency may apply no sooner than two semesters after dismissal. In addition to the information about activities and conduct noted above, students should present evidence of good academic performance, such as a B level in at least three courses per semester or quarter at an accredited four-year institution.  Course syllabi and faculty letters addressing attendance, timeliness of assignments, and other relevant factors are helpful. If the application is approved, the student will be on academic probation for one semester.  Significant progress, both numerically and qualitatively, must be made toward removal from probation at the end of that semester or students will be dismissed.  A second dismissal is absolute, and no application for readmission will be entertained. 

            Students readmitted will be provided housing following the on-campus room selection on a space available basis. Once readmitted, students will need to apply for financial aid through the Office of Financial Aid.  Financial aid is not guaranteed. 

            Further information is available through the Dean of Academic Life. 

            Instructions for Students Seeking Readmission 

            For readmission:

              1. Personal letter requesting readmission.

                  a. This letter should be addressed to the Dean of Academic Life, Muhlenberg College, 2400 Chew Street, Allentown, PA 18104.  It must explain your activities since leaving Muhlenberg and present compelling evidence that you are ready to successfully complete your degree.

                  b. If you left Muhlenberg with a GPA lower than 2.00, you are expected to have completed at least 3 units of academic work with a strong GPA at another institution. An official transcript of that work should be sent to the Dean by the institution where you earned the credit.  Your application will be considered by the Readmission and Status Change Committee.

              Only after you receive a letter from the Dean of Academic Life indicating that your readmission has been recommended, should you complete the following steps.

              2. Official transcript of academic work that the student wishes to have considered for transfer credit to Muhlenberg. Please have the transcript(s) sent to the Office of the Registrar, except as in #1 above. (Not applicable for students on disciplinary suspension.)

              3. Completed Transfer Course Authorization Form. The approval of the department chair concerned is required on this form if you wish to transfer credit to Muhlenberg for academic work taken at other institutions. After completing the form, it should be sent, along with a copy of the catalog description of the courses and course syllabi to the Office of the Registrar.  Form available through Registrar's website.

              4. Application for Declaring a Major and/or Minor Program. You must fill out this form, have it signed by the chair of your major department/program, and return it to the Dean of Academic Life.  If you are currently undeclared, your first-year advisor should complete the form.  Form available through Registrar's website.

              5. Signed Academic Integrity Code and Social Code Agreements. These documents are to be signed and returned to the Dean of Academic Life.  Forms will be enclosed with letter of acceptance.

              6. Housing.  Students readmitted will be provided housing following on-campus room selection on a space available basis. Phone:  484-664-3180.

              7. Financial Aid.  If you wish to apply for financial aid, contact the Director of Financial Aid. Phone: 484-664-3175.

              8. Controller's Office.  This office must also clear you before your return.  Phone: 484-664-3150.

              9. Confirmation of readmission by the Dean of Academic Life.

              10. Registration Materials.  The master course schedule for the upcoming semester is available through the Registrar's website (www.muhlenberg.edu/main/aboutus/registrar/). In order to register, the Controller must clear you, your advisor must give you online approval, and the Registrar must be notified of your readmission.  You will then be given an opportunity to register for your classes for the upcoming semester using Muhlenberg's Online Registrarion system.

              Readmission to Muhlenberg is contingent upon the student's presentation of evidence of promise to attain a degree and, in most cases, upon the student's acceptance as a major in an academic department. Readmitted students must fulfill the General Academic Requirements that are in force as of the term of readmission.

              REFUND POLICY

              The College has adopted the following regulations with respect to refunds and rebates due to the withdrawal, suspension, or expulsion of a student during the semester.  The College is entitled to a portion of the comprehensive fee in accordance with the following schedule:  

              20 percent if withdrawal occurs during first week;     40 percent if withdrawal occurs during second week 60 percent if withdrawal occurs during third week;    80 percent if withdrawal occurs during fourth week; 100 percent if withdrawal occurs after the fourth week.

              Note: Student aid which must be returned to the awarding agency cannot be used to satisfy amounts owed to the College.

              Withdrawal due to medical reasons approved by the Director of Student Health Services or Director of Counseling may entitle a student to a pro rata refund of the comprehensive fee.  The amount to be refunded, if any, will be decided based upon merit. The following fees and deposits are not refundable: application fee, matriculation fee, orientation fee, reservation deposit for admission, room reservation deposit, and room fees.

              Board Fee: In all cases of withdrawal, a refund of the contract portion of the board fee will be made in proportion to the number of unexpired full weeks remaining, provided the refund is applied for at the time of withdrawal from the College and the student meal plan is surrendered.

              Flex Dollars: Unused flex dollars will be refunded to a withdrawn student.

              Room Fee: A student withdrawing from the College during the semester will receive a refund of room fees only if a replacement, not already residing in the College residential system, is obtained for the room.

              The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60% of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.

              If a student leaves the institution prior to completing 60% of a payment period or term, the financial aid office recalculates eligibility for Title IV funds. Recalculation is based on the percentage of earned aid using the following Federal Return of the Title IV funds formula:

              Percentage of payment period or term completed equals the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.

              Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula:

              Aid to be returned equals (100% of the aid that could not be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term

              If a student earned less aid than was disbursed, the institution would be required to return a portion of the funds and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned, the student borrower may owe a debit balance to the institution.

              Refunds are allocated in the following order:

                   • Unsubsidized Federal Stafford Loans                    • Subsidized Federal Stafford Loans                       • Unsubsidized Direct Stafford Loans (other than PLUS loans)                                                               • Subsidized Direct Stafford Loans                          • Federal Perkins Loans                                        • Federal Parent (PLUS) Loans                               • Direct PLUS Loans                                                   • Federal Pell Grants for which a Return of funds is required                                                                         • Federal Supplemental Opportunity Grants for which a Return of funds is required                                   • Other assistance under the Title for which a Return of funds is required (e.g., LEAP)

              REGISTRATION

              Course credit cannot be earned unless a student is officially registered with the College for the course.  Registration for courses and sections is done by the student via CapStone Online (except for independent courses and lessons).  Faculty may give permission via the online system, but the student must then register for the course. Informal arrangements, including section changes, between a student and an instructor do not constitute official registration. Registration is not available to students until they have made arrangements for financial charges with the Controller's Office.

              College-wide registrations are held twice each year: November for spring semester and April for fall semester. Specific registration dates are posted in the academic calendar and on the web.

               

              Registration by Alphabetical Grouping

              Students are registered by class and in assigned groups. Each class is divided into groups, with group assignments being determined by the beginning letters of the student's last name. Students may begin registering at their assigned time and continue through the conclusion of the add/drop period. Each semester the student's group will move down one or two time slots. For example, if the student registers in group #7 the first time, the next registration s/he will register in group #8, then #1, etc.

               

              Registration of Study Abroad and Washington Semester Students

              Students who are abroad and in Washington will register using Online Registration. They will be able to begin at 8:00 a.m. ET the day their class begins registration.

               

              Location for Registration

              Wherever you have access to the internet - your dorm room, a computer lab, a Blackberry, etc.  The Office of the Registrar on the ground floor of Haas, is available for assistance.

              Registration Planning Worksheet:

              Complete the top portion with courses/requirements completed and/or currently being taken.  In the bottom section, list your course choices.  Make sure you provide some alternates in case your first choices fill.  Bring the form to your meeting with your academic advisor(s).  S/he will review and provide information and guidance.  

               

              Approval

              Only your official advisor will be able to grant you permission to register.  S/he will do so online.  If you have two majors, both major advisors must give you approval.  Minors advisors do not give online approval.   Make sure to make an appointment with your advisor prior to your registration day. If you are in the Education Certification program, you must have approval from your Education Department advisor. Also, any Education course over 101 MUST have the online approval of the Education Department. Faculty who agree to provide course permissions (i.e. entry into a full course; override of a missing prerequisite, etc.), will enter the permission online, and then you must register for the course.

               

              Changes in Registration - All Classes

              Students may make changes to their schedule online at any time after the initial registration up until the end of the add/drop period.

              Wescoe Course Registration

              Day students may register in courses offered through the Wescoe School 15-week session during the add/drop period on a space-available basis with permission from the appropriate department chair and the Dean of the Wescoe School. No more than one such course may be registered in any one semester and should be done only after consultation with the student's academic advisor. First-year students must obtain signed permission from the Dean of the College for Academic Life prior to consideration of the request by the Dean of the Wescoe School.

              RELEASE OF RECORDS (including transcripts)

              Muhlenberg College complies with all federal regulations regarding the release of education records as established by the Family Educational Rights and Privacy Act (FERPA). All requests to release information from the student's academic record must include his or her legal signature. This requirement specifically prohibits telephone and e-mail requests. Faxed requests are acceptable. The student is the only person who can authorize the release of information from his/her academic record.  No one else (parents, friends, spouses, employers, etc.) may do so.

              All requests should be directed to: Muhlenberg College, Office of the Registrar, 2400 Chew Street, Allentown, PA 18104-5586. An information release request should include:  student's full name at time of attendance, social security number, dates of attendance, current address, address where the information should be sent, and specific handling instructions, if applicable. A small administrative fee is assessed for most record release services. Please contact the Office of the Registrar for more information.

              RELIGIOUS HOLIDAYS AND CLASS ATTENDANCE

              Muhlenberg College recognizes the importance of religious expression in the lives of many of our students. Indeed, the quality and strength of religious life is one of the distinctive characteristics of the College, attracting many students to Muhlenberg.

              Muhlenberg College has a long standing policy that students may make arrangements to make up course work missed due to a holiday when their religion prohibits them from work. This policy means that a student will not have the absence counted against the course grade and will be allowed to complete required assignments after returning from the absence.

              There are many religious observances (for example Ramadan in Islam and Hanukkah in Judaism) that do not require that a student miss class - since work is not prohibited. However, many of these holidays impact a student's life in important ways.

              Responsibilities of the instructor include:

              Instructors will make sure that work missed for a religious holiday can be made up by the student.

              Instructors will articulate clear guidelines for how a student may make up missed work.

              Instructors will make students aware of the way in which an attendance policy allows for making up work missed for a religious holiday.

              Instructors may give an exam on a religious holiday provided that there is an appropriate way for a student to make up the exam if it is missed due to the observance of a religious holiday.

              Responsibilities of the student include:

              Students are required to identify to the instructor, in advance, that their absence will be for excused religious reasons.

              Students must make these arrangements with their instructors in a timely fashion and in a way that allows for the instructor to plan how missed work will be made up.

              Students are required to make up any work that is missed.

              Students must take responsibility for honestly representing their religious commitments when missing a class.

              Students must be aware of the attendance policies in their courses and should make sure that if a limited number of absences are allowed they do not needlessly use up absences that they may need for religious observances.

              Campus chaplaincy staff is available at any time to help our community understand the role of religious holidays in the lives of students, faculty, and staff. They should be called with any questions; if they cannot answer a question, they will be able to refer to a reliable source of information.

              Listed below are religious holidays that some of our community may be observing over the course of the year. Only those marked with an asterisk are days on which work would be prohibited and hence would require that an observant student miss class. Dates for the current year may be found at www.muhlenberg.edu/main/aboutus/provost (Announcements and Reports).

              Baha'i Typical month of observance
              *Birth of the Bab October
              *Birth of Baha'u'llah November
              *Feast of Ridvan April
              Hindu
              Navaratri October
              Dussehra October
              Diwali November
              Islamic
              Ramadan Begins in October
              *Eid-Ul-Fitr November
              *Eid-Ul-Adha January

              Note: These days are based on a lunar calendar and are subject to the appearance of the moon and announced by the mosque. (The most observant Muslims will observe all days; others may observe the first two of Eid-Ul-Fitr and Eid-Ul-Adha.)

              Christian
              Christmas December
              Ash Wednesday March
              Palm Sunday April
              Good Friday April
              Easter April
              Jewish - All Jewish holidays begin at sundown the day before.
              *Rosh Hashanah October
              *Yom Kippur October
              *Sukkot October
              *SheminiAtzeret Simchat Torah October
              Hanukkah December - January
              Purim March
              *Passover April

              REPEATED COURSES

              Courses in which the student earns a "B-" or greater cannot be repeated. If a student repeats a course, all grades for the course are calculated into the GPA and listed on the academic record; however, only the course earning the first passing grade is counted toward the 34 course units required for graduation. The Office of the Registrar will send a letter to the student and advisor if any student is registered for a repeated course.

              RETURNING AFTER A LEAVE OF ABSENCE

              Each semester in November and April registration information is mailed to all students on a leave. This packet includes information needed to register for the upcoming semester.

              Steps to follow:

              You must inform the Office of the Registrar of your plans regarding the upcoming semester.

              If you are planning on returning, examine the course listings at www.muhlenberg.edu/main/aboutus/registrar/courses and select a set of courses and a healthy list of alternatives.

              Contact your academic advisor (email, phone) and ask for his/her input about your course choices.

              When your advisor is confident that you are ready for registration, s/he will enter an approval into CapStone Online.

              Find your time to register on the Registrar's web site under Registration and Time Schedule.

              Go onto CapStone Online and enter your course choices.

              You will be able to make changes through the add/drop period.

              Students must notify the Registrar's Office prior to the start of each semester following a leave to confirm their return or confirm their request of an additional semester of leave.

              Students returning from a medical leave of absence will receive information concerning their return from the Dean of Students. See Medical Withdrawal for additional information.

              RJ FELLOWS PROGRAM

              The RJ Fellows Program was established to strengthen and develop the decision-making competencies of bright, talented, and hard-working liberal arts undergraduates. The Program's founders assert that education can be a powerful force in strengthening each individual's ability to assess the future and make wise choices, and that liberal arts education, in particular, has the potential to provide individuals with a variety of analytical, problem-solving, ethical-assessment, and decision-making skills.  The Program is deliberately interdisciplinary.  Courses affiliated with the program have three areas of study centering around:  (1) the definition of models of change; (2) the examination, analysis, and interpretation of principal moments of change within history; and (3) the development of analysis and strategies to face contemporary and future changes. The program carries a $4,000 annual stipend.

              The program includes the following courses:

              RJ Fellows First-Year Seminar

              RJ Fellows Research Strategies in Groups

              RJ Fellows Designated Courses in Humanities, Natural Sciences, and Social Sciences

              RJ Fellows Symposium

              For additional information see the Director: Dr. Lora Taub.

              ROOM RESERVATIONS

              The Office of the Registrar controls the assignment of all classrooms. To make a classroom reservation call 484-664-3190 or shemeley@muhlenberg.edu. Instructors wishing to change a classroom for the entire semester must speak with the Registrar (x3190 or tamte-horan@muhlenberg.edu). All other room reservations are made through the Seegers Union.

              SELF-DIRECTED INQUIRY PROGRAM

              The Self-Directed Inquiry Program is a special program designed for qualified students who wish to create an individual program of inquiry and study rather than complete the general academic requirements and a traditional major. Students may apply for admission concurrently with their application to the College or during their first year of study at Muhlenberg.

              Students permitted to seek the bachelor's degree in self-directed inquiry will be required to complete introductory and capstone seminars designed specifically for the program.  The seminars, combined with significant and frequent interactions with a faculty advisor, focus on fostering a coherent learning experience for students in the program.

              Students may leave the self-directed inquiry program at any time. They should be aware, however, that a return to the traditional curriculum would probably require additional time and courses to complete a degree program. For additional information see the Program Director: Dr. James Bloom.

              SELF-DESIGNED MAJOR PROGRAM

              Highly motivated students may propose a self-designed major not falling within one of the departments, divisions, or area study programs listed in the College catalog. The proposal must include a coherent rationale for the structure and course content of the major and an endorsement of a faculty member willing to serve as an advisor. This proposal should be submitted in writing to the Curriculum Committee liaison after consultation with the departments involved. The proposal must be approved by Curriculum Committee and the Provost, typically prior to the beginning of the junior year and never later than the end of the fifth semester.   Students  seeking this option should work well in advance of the approval deadline. A student wishing to pursue this option should contact the Dean of the College for Academic Life to receive the name of the Curriculum Committee liaison or chair of the committee.

              SENIOR YEAR IN RESIDENCY

              Typically, students must complete their final two terms "in residence" at the College. Students are considered "in residence" when enrolled full-time (3 or more course units) in courses offered through Muhlenberg. If a student intends to spend part or all of his/her final two terms studying elsewhere, s/he must get approval from the Dean of the College for Academic Life. The student may obtain the Intent to Discontinue Enrollment form in the Office of the Registrar.

              Official transcripts from the other institution must be received by the Monday prior to graduation when all grades are due. If not received, graduation may be delayed until October or the following year.

              SOCIAL SECURITY NUMBERS

              Muhlenberg College has formulated a Social Security Number policy that eliminates the use of SSN as the primary identifier for students, except where required by federal and state mandates, or within third-party agreements. Further, this policy restricts employee access to student SSN data except where required to conduct the business of the College.

              Offices of the College are authorized to collect and record SSN data in a secure manner when required by federal or state governmental agencies or when required by contractual arrangement with third parties. All records and files containing SSN data should be considered confidential information and should be handled and stored accordingly. Disposal of such records must be performed accordingly.

              All individuals enrolling at the College are asked to provide a SSN for secondary identification purposes.  IRS regulations require the College to request a SSN as a Taxpayer ID for use in tax reporting (failure to do so may result in a penalty).  Also, any student applying for Financial Aid must provide a SSN to the College.  Refusal to provide a SSN may result in specific services being unavailable, including transcripts, enrollment verification, tax reporting, student employment, and financial aid.

              SPECIAL ARRANGEMENT COURSES

              Students may register a course as a "special arrangement" if a course is cancelled due to low enrollment or is required for the major for graduation but is not being offered in the current semester.   A special arrangement is individualized instruction but the title will include the actual title of the course.   Example: The course is listed as ENG 990-00 Special Arrangement but the second line of the course title reads, ENG 373 The Literary Marketplace. Forms are available in the Office of the Registrar.

              STUDENT INFORMATION RELEASE POLICY - FERPA

              FERPA regulations stipulate that the College must protect all information in a student's educational record from being disclosed to anyone but the student without the student's written consent. These release rights begin the moment a person enrolls - the time at which a person first registers for a course - at Muhlenberg. Student information release rights are extended to all students regardless of age. (See also FERPA)

              The only lawful exceptions are :

              School officials with a legitimate educational interest may review a student's records if they need to consult the records to fulfill their professional responsibilities.

              School officials may release information in an effort to comply with a lawfully issued subpoena after first notifying the student.

              Directory information can be released unless the student specifically informs us in writing that it should not be released. Directory information at Muhlenberg includes:

              student's name

              College mail box & phone number

              Home address & phone number

              email address

              class year

              student status (full-time/part-time)

              major field of study

              dates of attendance

              degree (s) and/or awards received

              College (day or evening student)

              participation in officially recognized  College activities - including intercollegiate athletics

              height / weight of student athletes

              Students may submit a written request to the Registrar to withhold the release of directory information. The Registrar will notify college offices if such a request is made. No information can be released about students who make this type of request without their written consent. The request will be honored until removed; written notice must be received to discontinue the non-disclosure request, regardless of whether or not the person is still enrolled at the College.

              What about parents?

              Student information release rights are held by the student and no one else. Muhlenberg College can and chooses, but is in no way obligated, to share selected information about a student, beyond what is considered directory information, with his/her parents. In order to comply with FERPA regulations, however, one of the following statements must be true:

              we have written permission from the student, or

              parents can provide proof that the student is financially dependent on them.

              As we inform students of their information release rights, we ask them to decide whether they wish to give the college permission to share information we deem appropriate, such as course grades and financial information, with their parents.  Typically, this question is decided by students during June Advising. Any information shared with one parent is disclosed to both unless the student specifically denies access to one parent. Questions or concerns about disclosure of information should be brought to the Registrar.

              Sharing information over the telephone?

              If at all possible, no information concerning the educational record of a student should be discussed over the telephone. If a personal meeting is impossible, steps must be taken to positively identify the caller before releasing personally identifiable information of any type. Whenever possible, confirm information rather than provide for its initial release.

              STUDY ABROAD PROGRAM

              In a world that is becoming increasingly interdependent, study abroad represents a significant means by which students may better prepare themselves to face challenges of the future. Muhlenberg College encourages students in all science, social science, arts, and humanities majors to study overseas at quality institutions in Europe, Australia, Asia, Latin America, and Africa. Muhlenberg supports two such discipline-specific education abroad opportunities: the London Theatre Program at Goldsmiths College University of London during the fall semester and the program for Accounting, Business, and Economics majors at the University of Maastricht in the Netherlands, also offered during the fall semester. In addition, Muhlenberg has established exchange opportunities with several schools in European countries and in Argentina, Australia, and Japan.

              Typically, students study abroad for either a semester or for the academic year during their junior year although, upon receiving approval from the Dean of the College for Academic Life, students may study abroad during the fall semester of their senior year. Opportunities for summer study are available through several Muhlenberg departments and through the Lehigh Valley Association of Independent Colleges. Students who study abroad during the academic year receive the same financial aid package that would be provided were they to remain on the Muhlenberg campus.

              Program Policies and Procedures:

              1. Any student in good standing may apply for admission to an education abroad program.

              2. All education abroad applications must be made through the Office of International Programs which is also able to provide detailed application procedures.

              3. Students must be enrolled as full-time Muhlenberg students when participating in any affiliated or other College approved education abroad program offered during the regular academic year.

              4. Students enrolling in any summer education abroad program for which credit transfer is desired must receive prior approval of the program from the Director of International Programs.

              5. Credits earned abroad in any non-approved education abroad program or while on leave-of-absence will not be accepted for transfer.

              6. Application forms must be completed and returned to the Office of International Programs by the deadline date(s) specified.

              7. Students are competitively selected based on academic performance, conformity with College standards of social behavior, and other relevant considerations. Where the program preference of the student is considered inappropriate (e.g., because of GPA requirements or academic major/minor), alternative programs will be suggested to the student by the International Programs Coordinator.

              8. Late applications are considered on a space availability basis.

              9. Once a commitment, as evidenced by payment of the required acceptance deposit, to participate in an education abroad program has been made, a student will not be allowed to enroll in any Muhlenberg courses or apply for Muhlenberg housing during the period for which he or she will be enrolled in the education aboard program.

              10. For most programs students accepted by the Office of International Programs must apply for admission to the host institution. In such cases, the decision to admit the student is the prerogative of the host institution. Some programs do have GPA requirements of 3.3 or higher.

              11. Program participation balance consistent with the financial requirements of the College will be maintained. At this time, approximately 60 percent of education abroad enrollments will take place during the fall semester.

              12. Any questions should be addressed to the Office of International Programs.

              SUMMER STUDY

              Muhlenberg College offers a variety of day and evening courses during a series of summer sessions. These courses, while typically offered in an accelerated format, incorporate pedagogy appropriate for full-time undergraduate students. All course units and grades earned through summer study at Muhlenberg are attributed to the total program of the student and influence the cumulative grade point average and academic standing of the student accordingly. Summer load is 2 courses at a time for a maximum combined summer load of 4 course units. Summer study materials are available through the Wescoe School in early March.

              TRANSCRIPTS

              A complete and unabridged transcript of the academic record is prepared for each student who enrolls at Muhlenberg College and is maintained on a permanent basis in the Office of the Registrar. In addition to courses and grades, the transcript reports academic status, grade point average, and other pertinent attendance information.

              Transcripts of the academic record are available in two formats:

              OFFICIAL transcripts are released only upon the written consent of the student directly to a third party, such as other higher education institutions and potential employers. If the official transcript is released to the student, it will be placed in a sealed envelope and stamped "Released to Student." If that seal is broken, the transcript is no longer considered official.

              UNOFFICIAL transcripts may be released directly to the student upon request.

              In compliance with federal law, Muhlenberg's student information release policy permits the release of personally identifiable information from a student's education record only with the written consent of the student. The student is the only person with release rights to his/her records.

               

              Procedure for Requesting a Transcript

              Muhlenberg College complies with all federal regulations regarding the release of education records as established by the Family Educational Rights and Privacy Act.

              All requests to release information from academic records must include a student's legal signature. This requirement specifically prohibits telephone and e-mail requests.  Faxed requests are acceptable.  Beginning Fall 2011 students will be able to request their transcript online.  The link will be through the CapStone Online menu and through the Registrar's web site menu under "Transcripts".

              The student is the only person who can authorize the release of information from his/her academic record.  No one else (parents, friends, spouses, employers) may do so for them.

              Information released directly to the student is considered unofficial unless it is received in a sealed envelope.  The student should clearly indicate the need for official documents on any request that instructs that copies be sent directly to him/her.

                    Transcripts are a complete record of the academic achievement at the College.

              An information release request should include:

                   Full name at time of attendance

                   Social security number

                   Date of first attendance

                   Current address

                   Address where the information should be sent

                   Specific handling instructions, if applicable

              All requests should be directed to:

                Muhlenberg College

                Office of the Registrar

                2400 Chew Street

                Allentown, PA 18104

                FAX: (484) 664-3707

              A small administrative fee is assessed for most record release services. Consult the chart below for details. Fees are payable at the time of request. Unpaid balances will result in a "stop" on the release of any further information from academic records.


              Academic Record Release Fees

              SERVICE

              PROCESSING TIME

              CURRENT FEE

              Normal Processing

              3 - 5 days

              $5.00

              Scan Processing

              3 - 5 days

              $5.00

              On-Demand

              Immediate

              $20.00

              On-Demand/Overnight Shipping

              Immediate

              $35.00

              Overnight Shipping requests must be to a STREET ADDRESS ONLY.  It cannot be delivered to a P.O. Box, Hall, or Building Name.

              TRANSFER COURSES

              Almost all courses taken elsewhere must be transferred to Muhlenberg College. Courses offered through the Lehigh Valley Association of Independent Colleges (LVAIC) consortium and any course offered away from campus, but specifically identified in the College catalog, such as the London Theatre Program at Goldsmith's College, the Maastricht Education Abroad program, or the Washington Semester, are the only exceptions.

              Before Enrolling in a Course Elsewhere, a student should:

              Obtain course descriptions for any course(s) of interest at another institution.

              Discuss plans for completing coursework elsewhere with an academic advisor and secure his or her signature before proceeding.

              Visit the academic department that would most likely offer the course if it were taken here. The department chair is responsible for the decision to approve or deny coursework for transfer as well as for approving a course as meeting a perspective designation.

              Return the completed Transfer Course Authorization form to the Office of the Registrar.

              After Completing the Course, a student should:

              Forward an official academic transcript to Muhlenberg. Direct academic transcripts to Muhlenberg College, Office of the Registrar, 2400 Chew Street, Allentown, PA 18104. No outside coursework will be posted to a Muhlenberg record until an official academic transcript is received from the institution attended.

              If any type of financial aid was received through Muhlenberg, a financial aid transcript must be forwarded as well.  Failing to do so may jeopardize eligibility for aid in future terms. Please direct financial aid transcripts to Muhlenberg College, Office of Financial Aid, 2400 Chew Street, Allentown, PA 18104.

              Additional Information to be noted:

              No more than 17 transferred course units may contribute to the 34 course units required to earn a bachelor's degree at Muhlenberg.   The College will accept no more than five (5) transfer course units during a traditional academic semester (fall or spring) or four (4) course units for any type of summer work.

              Only courses for which the student has earned a "C-" or better will be considered for transfer to Muhlenberg. PASS/FAIL COURSES DO NOT TRANSFER.

              Grades earned in transferred courses will not be included in the general Muhlenberg grade point average.

              Once courses have been transferred, they become part of the permanent record at Muhlenberg and cannot be removed.

              Many institutions use a credit system different from Muhlenberg's. For the purpose of all transfer transactions, the Muhlenberg course unit should be considered equivalent to 4 semester credit hours. In all cases, Muhlenberg College can accept transfer courses only with an official academic transcript from a regionally accredited higher education institution where courses have been successfully completed.

              First-Year - Transfer Coursework:

              Students who have taken college coursework may seek credit for such work by submitting a college transcript, course description, and, in some cases, other course materials. The Office of the Registrar, working with the appropriate Department Chair, will evaluate the coursework.

              If a student wishes such a course to be evaluated by Muhlenberg College, the student's advisor should be informed during the summer advising period and it should be noted on the registration worksheet. At the end of June the Office of the Registrar will send a detailed letter to these students informing them of what they need to do.

              A college transcript issued by an accredited college or university and the catalog course description should be submitted to the Office of the Registrar by August 1.

              Departments may, at their discretion, request additional course materials for review.

              Should the course(s) be accepted for transfer, an advanced standing form will be completed detailing the course equivalent.

              All materials should be sent to the Office of the Registrar.

              TRANSFER STUDENTS

              The College accepts a limited number of transfer students for entrance in both semesters of the academic year. Transfer candidates must submit a formal application, a transcript of previous college work, a statement of honorable dismissal from their previous institution, a complete secondary school record, two teacher references, and results from all College Entrance Examination Board tests previously taken to the Office of Admissions. All appropriate forms are included with the application materials. In addition, an interview is required of all transfer applicants and must be completed by the appropriate application deadline.

              A minimum of 17 courses must be successfully completed through Muhlenberg toward the 34 course units required for a degree from the College. The Office of the Registrar works with an Admissions counselor to evaluate transfer coursework.

              Applications for transfer must be filed by the preceding June 1 for fall semester entrance and by December 1 for spring semester entrance. Decisions regarding transfer applications are usually announced during the months of June and December. If the current semester's grades are required for evaluation, the applicant will be so informed and the admission decision will be made as soon as possible after receipt of the grade report or transcript.

              TUTORING

              Peer tutoring is provided by students who have been recommended by the faculty and then selected and trained by the Academic Resource Center. Muhlenberg College's Peer Tutoring program is certified by the College Reading and Learning Association to the Master Tutor Level. 

              Tutoring is available in most subject areas through individual or small group sessions.  Full-time day students who wish to receive tutoring should fill out an application in the Academic Resource Center before the seventh week of the semester.  A student may receive tutoring from one to two hours per week, per subject area, based on academic need and tutor availability.

              Study skills seminars are offered during the academic year. Topics generally include test taking, time management, textbook reading, note-taking, learning styles instruction, and metacognition. Individual academic assistance is provided by appointment with a Learning Specialist throughout the academic year. Students may receive assistance in determining their academic strengths and in developing their study skills and learning strategies.

              UNOFFICIAL WITHDRAWAL FROM COLLEGE

              If a student does not register courses for a given semester, does not process a leave of absence, or does not process an official withdrawal by the eighth day of class, s/he will be declared unofficially withdrawn from the College. The Office of the Registrar will attempt to contact students who fall within this classification and will send a final letter to the student's permanent address indicating the unofficial withdrawal following the official College census date (the 9th day of classes). The "unofficial withdrawal" will be recorded on the student's transcript. Students unofficially withdrawn will need to reapply to return to Muhlenberg. (See Readmission)

              VETERANS ADMINISTRATION

              Forms are available in the Office of the Registrar to all veterans and their dependents who are eligible for reimbursement for courses taken at Muhlenberg College.

              WAITING LISTS

              Some departments maintain waiting lists to enroll in a course closed at registration. Students should speak with the department chair or instructor of the course. The waiting list does not negate the College-wide deadline for adding a course or constitute a promise on the part of the College that a closed course will be open at a later date. The Registrar does not maintain waiting lists.

              WASHINGTON SEMESTER                                                                            Muhlenberg cooperates with thirteen colleges in the Lutheran College Washington consortium who together offer a semester in Washington. The semester (fall or spring) is designed for juniors and seniors representing a variety of academic majors. In addition to seminars and field trips drawing upon the special resources available in Washington there are hundreds of internship possibilities in government, social service agencies, religious groups, medicine, public interest organizations, business, and the arts. Participants also experience living and working in our capital with students from other Lutheran colleges throughout the United States.   Courses are registered as if taken at Muhlenberg and grades are calculated in the GPA. For additional information see the Campus Coordinator: Dr. Donna Kish-Goodling.

              WESCOE SCHOOL OF MUHLENBERG COLLEGE

              The mission of The Wescoe School of Muhlenberg College is to provide lifelong learners the opportunity to continue and enhance their education and to do so in ways that recognize their experience, maturity, motivation, life circumstances, and capacity for independent scholarship.

              Lifelong learners are very different from traditionally aged full-time students. Recognizing this, the Wescoe School offers innovative programs of study with distinct and specialized opportunities. Its students can complete a degree by enrolling in classes at night, during the day (on a limited basis), and on weekends.

              Accelerated Programs

              The Wescoe School offers the Bachelor's degree in an accelerated format for the following majors: Business Administration, Financial Services, Health Care, Human Resources Management, and Information Systems. Students learn collaboratively in a feedback-intensive program that prepares them for leadership in their chosen field. The curriculum is designed for immediate application to the workplace and develops presentation, facilitation, and problem-solving skills.

              Students in this program complete 17 modules of study, attending class one night per week. They stay together as a unit throughout their program and work together to expand their intellectual and professional range.

              Liberal Arts Programs

              Adult students have the option to enroll for credit classes in several formats: the traditional 15-week program, 8-week sessions, or weekend sessions. The 8-week and weekend sessions are available only to Wescoe students and incorporate pedagogical practices appropriate to this population. Under special circumstances, students with senior status may petition the Dean of the College for Academic Life to be allowed to register one course unit in an 8-week or weekend session.

              Day students may register in courses offered through the Wescoe School 15-week session during the add/drop period on a space-available basis with permission from the appropriate department chair and the Dean of the Wescoe School. No more than one such course may be registered in any one semester and should be done only after consultation with the student's academic advisor. First-year students must obtain signed permission from the Dean of the College for Academic Life prior to consideration of the request by the Dean of the Wescoe School

              Additionally, the Wescoe School offers major certificates in every major of the College. Many Wescoe students take courses to prepare for future graduate study or to upgrade or learn new skills. In addition to the Bachelor's degree, Wescoe students may earn the Associate of Arts degree in some majors or enroll in a non-credit enrichment course.

              Summer Study

              Muhlenberg College offers a variety of day and evening courses during a series of summer sessions. These courses, while typically offered in an accelerated format, are unlike the courses in other 8-week and weekend sessions because they incorporate pedagogy appropriate for full-time undergraduate students. All course units and grades earned through summer study at Muhlenberg are attributed to the total program of the student and influence the cumulative grade point average and academic standing of the student accordingly. Summer load is 2 courses at a time for a maximum combined summer load of 4 course units. Summer study materials are available through the Wescoe School in early March.

              WITHDRAWAL FROM A COURSE

              A student may withdraw from a course after the add/drop period until the end of the 45th class day with the approval of his or her academic advisor. The student must process a withdrawal form, available from and returned to the Office of the Registrar, by the deadline. Both the instructor of the course and the student's advisor must sign the form. A "W" grade will be assigned indicating that the student has withdrawn from the course. The last day to withdraw is identified each semester on the College's academic calendar.

              A full-time student seeking to withdraw from a course or courses so that s/he will earn fewer than 3 course units, must consult with his/her academic advisor concerning such a withdrawal.  The advisor then consults with the Dean of the College for Academic Life.  If the Dean approves the withdrawal, s/he will forward the completed withdrawal form to the Office of the Registrar for processing.

              No course may be withdrawn after the 45th class day except for documented medical reasons certified by the Director of Student Health or the Director of Counseling.

              A student who attends a different section of a course than the section registered must make the correction to his/her schedule by dropping the course online or processing a withdrawal form.. Students who fail to correct registration errors or officially drop will receive a failing grade (F).

              WITHDRAWAL FROM MUHLENBERG COLLEGE

              A student who wishes to officially withdraw from the College must notify the Office of the Registrar. A student must complete withdrawal procedures prior to the beginning of the first semester in which he or she is not enrolled to ensure that the academic record will accurately reflect his or her intentions. All financial obligations must be satisfied before an official withdrawal can be granted or the academic record can be released. At the time of withdrawal, the student's Berg ID card will be inactivated.

              Students who have been charged with a disciplinary infraction but who have not yet completed the Judicial process, will be unable to Withdraw from Muhlenberg until the Judicial process is complete.

              WRITING PROGRAM

              Muhlenberg College offers cross-curricular writing programs in which faculty from every department participate. In specially designated writing-intensive courses, students attend to writing in context - within particular disciplines - but also with attention to ways in which effective writing shares similar traits across the disciplines. The aim of the program is to equip students to write analytically in a variety of writing situations.

              The basic premise of the writing program is that writing is necessary to thinking and learning; it is an essential way of acquiring knowledge and of arriving at ideas about it. Another primary assumption of the program is that the ability to write well is not a skill one can acquire in a semester of grammar study. Instead, students are encouraged to take a number of writing-intensive courses throughout their careers at the College. The Writing Program is supported by a Writing Center that is staffed by trained peer tutors with majors in a wide range of disciplines.

              A writing-intensive course is a regular academic course in which enrollment is limited to twenty students, and students will complete a minimum of fifteen pages of writing broken into at least three assignments. One of these assignments must be a revision in response to the instructor's written comments. As a requirement for graduation, students are required to take a minimum of three writing-intensive (W) courses - one First-Year Seminar, one W-course selected from anywhere in the curriculum, and one W-course designated by the student's major.

              In exceptional cases, students may appeal to the Writing Program Committee to receive special W-credit for a course that is not designated as a W. The fact that a student has done a significant amount of writing in a course is not, of itself, sufficient reason for assigning special W-credit, since a writing-intensive course is a particular kind of collaborative learning experience.

              For questions or additional information see Dr. Jill Stephen or Dr. David Rosenwasser, Department of English.