Mailroom

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Students

Mailboxes

Student mailboxes are located on the lower level of Seegers Union.  Each student is assigned a mailbox number which remains the same for the duration of a student’s stay at Muhlenberg.  Students are advised to check their mailboxes regularly as the mailroom will not be responsible for negligence caused by excessive build-up of mail. Remember to lock your mailbox after each use.

Mail Distribution

The mailroom requires a three-day turnaround time although distribution is generally completed in less than three days.  All jobs should be preferably tri-folded and the Student Mail Distribution Request, which is available on-line at http://www.muhlenberg.edu/main/aboutus/mailroom/forms/ or at the mailroom, must be completed and submitted with each job.  Mail for distribution to all students should not be labeled; however, mail for specific groups of students must be labeled and sorted in ascending order by box number.

Mail Delivery

Academic Year

During the academic year, mail is delivered daily to the students' mailboxes on the lower level of Seegers Union. Other mail is handled as follows.

Leave of Absence, Student Withdrawal, Study Abroad

Mail for students who are on leave of absence, on study abroad, or who have withdrawn, is handled as follows:

  • Inter-campus mail is returned to the respective departments
  • First-class mail and magazines are forwarded home
  • Packages are returned to sender unless prior arrangements are made
  • Newspapers and standard mail are discarded     
  

Summer

Students who are remaining on campus for the summer, or students who will be away, but would like their magazines forwarded, must complete and submit the Student Mail Summer Registration form which is available on-line at http://www.muhlenberg.edu/main/aboutus/mailroom/forms/ or at the mailroom.

Mail for graduating students and students who are away for the summer will be handled as follows:


  • First class mail is forwarded for up to three months
  • Packages are returned to sender unless prior arrangements are made
  • Inter-campus mail is returned to respective departments
  • Magazines for graduating students are forwarded for up to three months
  • Magazines for current students who are away, but have not registered, will be disposed of
  • Newspapers and standard mail are discarded

Note: Mail forwarding ends two weeks before fall semester classes begin.

Winter

Students who are remaining on campus for the winter are required to complete the Student Mail Winter Registration form which is available on-line at http://www.muhlenberg.edu/main/aboutus/mailroom/forms/ or at the mailroom.   Except for students who are registered, all first class mail will be forwarded during the winter break.  Other mail for students off campus will be handled as follows:

  • Magazines will be delivered to student mailboxes.
  • Packages will be held in the mailroom.
  • Newspapers and standard mail will be disposed of unless prior arrangements are made

Note: Mail forwarding ends two weeks before the spring semester classes begin.

Forwarding Mail

It is the responsibility of each student to file a change of address with the United States Postal Service and to notify family, friends, companies, publishers, etc., when they are no longer at Muhlenberg. This will expedite delivery of mail. Mail for students who are no longer at Muhlenberg will only be forwarded for up to three months, after which time it will be returned to sender.

Package Delivery

If you receive a package, a slip will be placed in your mailbox.  Packages may be picked up at the Mailroom during regular business hours (see Hours of Operation), and your package slip and student identification are required to claim packages.  Because of limited storage facilities, it is recommended that packages be picked up within five days from the date received.

Perishable, refrigerated, and fragile shipments are discouraged as the mailroom does not have adequate storage facilities.  Please note that the mailroom will not be held responsible for either uncollected or perishable packages, or those that require special handling. 

Addressing

Your proper Muhlenberg address is as follows:

[First Name] [Middle Initial, if used] [Last Name]
Seegers Union Box #_____
Muhlenberg College
2400 Chew Street
Allentown, PA  18104-5586                               

This form of address is to be used on all mail sent to you at Muhlenberg and it is important that your box number be included.  Where possible, please include your middle initial as many students have the same first and last names.  Please do not address mail to “P. O. Box ____” as this is not a post office box.  In addition, room numbers, residence hall names, nicknames, illegible handwriting, mail in the name of a parent, or missing box numbers, will delay delivery of your mail or it may be returned to sender, if it cannot be identified.  Please also remind family and friends not to send cash through the mail. 

Mailbox Combinations

Combination numbers are not given out over the phone. You may access your combination number by logging onto Capstone.  Click "Directory Information" and select "Muhlenberg Mail Box" from the drop-down list.  You may also stop by the mailroom with photo identification, for your combination number.

Combination Lock Instructions


  1. Turn dial to the LEFT, at least four times, stopping when first combination number is aligned with the index.
  2. Turn dial to the RIGHT, stopping when second combination number is aligned with the index the second time.
  3. Turn dial to the LEFT, stopping when the third combination is aligned with the index the first time.
  4. Turn dial slowly to the RIGHT to open.

Student Clubs and Organizations

Student clubs and organizations will need to complete and submit the Mailroom Work Request form along with their job for mailings to be processed. Those clubs and organizations that do not have a college account will be billed. Payment should then be made to the Controller's Office.